Legal Assistant 1 (District Attorney's Office)

About the role

The Clackamas County District Attorney’s Office seeks a motivated individual with strong communication and interpersonal skills to join our team as a Legal Assistant 1 in the Criminal division. You will provide legal support services to the prosecutors, completing administrative legal support work for criminal cases.

Responsibilities

• Review and enter reports and case information into a case management system
• Prepare legal documents and correspondence from form templates
• Maintain case files
• Aid in basic trial preparation
• Perform a wide variety of technical tasks and office functions in support of legal and administrative actions
• Handle reception duties, scanning, processing forms and documents, answering phones, and managing mail
• Enter sensitive information with exceptional accuracy
• Provide exemplary customer service in person, in writing, and over the phone
• Collaborate with Deputy District Attorneys, judges, court personnel, law enforcement agencies, other jurisdictions, community members, and colleagues

Requirements

• A minimum of one (1) year of relevant experience providing clerical support, including data entry, reception and document processing
• Basic familiarity with legal terminology, general legal office procedures, and/or other relevant legal processes
• A minimum of one (1) year of experience providing customer service over the phone and in person
• A minimum of one (1) year of experience working with sensitive and confidential information
• A minimum of one (1) year of experience in positions that required strong organizational skills
• A minimum of one (1) year of experience establishing priorities and managing workload with minimal supervision
• Strong data entry skills

Qualifications

• Experience working in a legal and/or criminal justice field
• Experience using a case management system
• Working knowledge of principles, practices, and procedures of criminal or judicial system
• An understanding of the criminal justice system infrastructure
• Knowledge of laws, statutes, regulations, executive orders, agency rules of the federal, state, and local governments, mandated Oregon Administrative Rules, and public records laws
• Basic proficiency in Microsoft Word and Excel
• Designation as Notary Public for the State of Oregon
• Law Enforcement Data System (LEDS) certification

Skills

• Exceptional accuracy in entering sensitive information
• Strong interpersonal, organizational, and customer service skills
• Tact, good judgment, and diplomacy
• Exercises exceptional accuracy in entering sensitive information
• Provides exemplary service in person, in writing, and over the phone
• Collaborates with internal and external customers, partners, and stakeholders
• Establishes priorities and manages workload with minimal supervision
• Uses a case management system
• Uses Microsoft Word and Excel
• Has Law Enforcement Data System (LEDS) certification
• Has Notary Public designation for the State of Oregon

Benefits

• Generous Paid Time Off Package: 12 hours of vacation accrued per month, 8 hours of sick accrued per month, 10 paid holidays, and 1 personal day per year
• Health and wellness classes and events
• Alternative care benefits
• Choice of medical plans with chiropractic coverage, alternative care, vision, and prescription coverage
• Employer-paid 6% PERS retirement contribution
• Opportunity for merit increases

Pay

Hourly Pay Range: $26.310825 - $ 33.233318

Schedule

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.