Legal Administrative Services Specialist

Job Description $17.02 - $22.19 per hour Legal On-Site Services Specialist The Legal On-Site Services Specialist provides operational support within a legal office environment by managing document production, mail services, scanning, shipping and receiving, and office support functions. This role operates high-volume copy and scanning equipment, processes incoming and outgoing mail and packages, applies postage, and maintains copier functionality. Responsibilities may also include bindery work, quality control, records management, file services, and other administrative support functions. The specialist works closely with legal professionals, including attorneys, paralegals, legal secretaries, and partners, to ensure timely, accurate, and confidential handling of legal documents and projects. Key Skills Technical aptitude with printers, copiers, postage machines, and other office equipmentStrong customer service and customer relationship skillsExcellent organizational and time management abilitiesKnowledge of shipping and receiving proceduresAbility to support document management, cost recovery, and workflow systemsBasic electronics knowledge preferredStrong troubleshooting and problem-solving skillsAbility to work independently and adapt to changing prioritiesAbility to read and interpret technical manuals and documentationStrong verbal communication and interpersonal skillsAttention to detail and commitment to qualityProficiency with Microsoft Office Suite and basic computer applications Qualifications & Experience High School Diploma, GED, or equivalent work experience requiredCompletion of Ricoh Legal Training within 90 days of hire and maintenance of ongoing training requirementsPrevious copy center, print production, or document services experience preferredMinimum one (1) year of experience in a legal office or legal services environment strongly preferredDemonstrated ability to provide exceptional customer serviceStrong communication, interpersonal, and professional skillsProficiency with Microsoft Office Suite and standard office technology The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. About Us Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence. Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow. Invest In Yourself At Ricoh, you can: Choose from a broad selection of medical, dental, life, and disability insurance options. Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments. Augment your education with team member tuition assistance programs. Enjoy paid vacation time and paid holidays annuallyTap into many other benefits to enhance your health, wellness, and ongoing personal and professional development. JOB INFO Job Identification : 8228 Job Category : Service Delivery Posting Date : 2026-08-25T15:18:46+00:00 Degree Level : High School Graduate Job Schedule : Full time Locations : Baltimore, MD, United States Salary Range : $17.02 - $22.19 Driving requirements : Non-driver Sign-on Bonus : No