Legal Administrative Coordinator - Structured Transactions

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Structured Transactions Practice Group in the Chicago, IL office with a hybrid in-office/remote working schedule.

About the role

Reporting to the Administrative Support Manager, this position will provide a broad range of administrative, secretarial, and document processing support to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Flexibility with overtime is required.

Responsibilities

• Regularly utilize Task Delegation and Workflow Management software (BigHand) to maintain clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
• Draft, edit, proofread, and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; ensure all work products meet established quality, accuracy, formatting, and firm standards.
• Demonstrate a high level of internal and external client service; screen communication and respond promptly in a clear, concise, professional, and accurate manner.
• Coordinate meetings; arrange audio and video conferences; reserve conference rooms and arrange set-ups.
• Maintain attorney calendars, advise attorneys of appointments, update attorney address books, and manage InterAction entries.
• Assist with time entry, the billing process including proforma delivery, narrative edits, and customized reports.
• Process new business intake, related forms, and correspondence.
• Arrange travel and prepare itineraries; maintain attorney travel and desk profiles.
• Maintain electronic and/or physical files, calendars, correspondence, and collaborative workspaces; create and maintain binders.
• Provide legal research, case support, and project assistance.

Requirements

• At least two (2) years of administrative support experience required.
• Previous law firm experience required.
• Exhibits strategic thinking and initiative in handling assignments and projects.
• Demonstrates excellence in Microsoft Outlook, Word, Excel, PowerPoint, and portable document format (PDF) software.

Qualifications

Bachelor’s degree a plus.

Pay

The salary range for this position in Chicago, IL is $69,898.00 - $90,677.00. The base salary or hourly wage range will be determined during the interview process and will vary based on factors including prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on individual circumstances.

Benefits

The total compensation package for this position may include a full range of medical, financial, and other benefits, such as 401(k) eligibility and various paid time off benefits (including vacation, sick time, and parental leave). Details of participation in these benefit plans will be provided if an offer of employment is extended.