Legal Administrative Assistant – Litigation (Southborough)

Position Overview

As a Legal Administrative Assistant, you will play a vital role in supporting our attorneys and staff in the day-to-day administrative needs of the practice. From document preparation to calendar management and client interactions, you’ll be instrumental in helping our team deliver top-tier legal services.

Responsibilities

• Manage and coordinate attorney schedules & calendars, including appointments, meetings, court appearances and travel arrangements
• Prepare, proofread, and format legal documents, correspondences, and reports with accuracy and attention to detail
• Aid attorneys with case management, including organizing and maintaining case files
• Aid with the preparation of legal documents such as pleadings, e-filings, motions, and correspondence ensuring accuracy and adherence to legal procedures
• Aid in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible
• Aid with billing and invoicing processes, including time entry and client billing inquiries
• Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail
• Serve as backup support to the other legal administrative assistants on the team as appropriate
• Perform other duties specific to the role as assigned

Qualifications

• Bachelor’s degree preferred but not required
• A minimum of five years of experience supporting a litigation practice
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively
• Excellent written and verbal communication skills, with a keen eye for detail
• Strong client service skills
• Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint), Kofax Power PDF or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies
• Ability to maintain confidentiality and handle sensitive information with discretion
• Enthusiasm for learning and willingness to adapt to changing priorities and workflows

Benefits

• Comprehensive benefits package, including health insurance, retirement plans, paid time off
• Opportunities for professional development and advancement within the firm
• A supportive and collaborative work environment with a team of dedicated professionals

Pay Range

The anticipated pay range for this role is $32.00 – $40.00 per hour. The actual offered rate for this position will be determined based on job-related factors including experience, geographic location, external market data and our internal market.

Diversity Statement

Dedicated to Diversity: Bowditch & Dewey focuses on inclusive hiring of those candidates having excellent skills with a broad range of experiences, knowledge, and perspectives. Diversity within the Firm promotes an open and mutually respectful workplace and the delivery of superior service to its clients.

Equal Opportunity Employer

Equal Opportunity Employer