Legal Administrative Assistant - Litigation (MPL)

Essential Functions

• Legal Administrative Support (75%)
  • Types and modifies legal documents accurately and within requested timeframes for assigned legal group.
  • Prioritizes work among assignments and meets specific deadlines on projects.
  • Coordinates lengthy and complex document preparation with Work Product Support Services as needed.
  • Prepares documents for e-filing as required.
  • Reviews and routes incoming mail.
  • Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
  • Maintains paper and electronic files in compliance with current policies.
  • Works with Information Governance Department to create and maintain client files and indexes.
  • Marks case or matter related documents as needed with filing instructions to ensure proper filing.
  • Performs routine filing and retrieves files as needed.
  • Manages incoming calls, including client calls, assists in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
  • Clocks in and out for assigned attorneys, preparing daily time entries for submission to Accounting.
  • Prepares expense reimbursement/disbursement requests.
  • Collaborates with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking, and monitoring of matter budgets.
• Client Billing Coordinator (20%)
  • Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting.
  • Prepares expense reimbursement/disbursement requests.
  • Collaborates with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking, and monitoring of matter budgets.
• General and Administrative (5%)
  • Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits.
  • Serves as a backup LAA to assigned timekeepers.
  • Works cooperatively with other departments and individuals in the Firm.
  • Performs other duties as assigned by core practice group.

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.

Work Environment & Physical Demands

• This job operates in a professional office environment.
• The employee will work in a professional, fast paced office environment that may require additional hours to complete work.
• While performing the duties of this job, the employee is required to talk and hear.
• The employee is often required to sit and use their hands and fingers, to handle or feel.
• The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.
• The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.
• Vision abilities required by the job include close vision.