Legal Administrative Assistant - General Counsel

Job Responsibilities

• Greet and assist visitors; set up conference room for meetings; answer, screen and route telephone calls and emails; handle incoming and outgoing mail and faxes; manage necessary office supplies.
• Log and track contracts and agreements from intake to full execution, communicate with internal departments and external parties, route for signature, maintain electronic files and contracts in repository database.
• Assist with drafting and filing of organizational and formation documents for University’s corporate affiliates.
• Monitor departmental mailboxes and direct incoming requests for legal services, subpoenas, records requests, and legal filings for timely response.
• Support attorneys and other office staff with projects requiring clerical assistance.
• Assist with office or University events, providing notary services on request.

Job Responsibilities (continued)

• Assist the Director of Litigation and assigned attorneys with various stages of investigations and claims activities as requested.
• Assist with gathering and organizing records from internal departments for use in internal proceedings and outside litigation.
• Assemble and format exhibits for internal hearing.
• Assist with proofing, formatting, finalizing and submitting court and administrative filings.
• Assist with gathering, preparing and producing records in response to subpoenas and records requests.
• Set and track litigation holds.
• Prepare chronologies and timelines.

Required Qualifications

• Education: High School diploma or GED equivalent.
• Work Experience: Five (5) years of relevant experience.
• Preferred Qualifications: Three (3) years of experience in a law firm, corporate legal department, or government agency. Familiarity with legal terminology, court procedures, document formats, and electronic court filing systems.
• Skills: Microsoft Office Suite (Word, Excel and Outlook), Adobe applications, Legal documents, Communication, Confidentiality, Ethical conduct, Calendar management, Recordkeeping, Organization, Legal proofreading, Customer service, Collaboration and team work, Workday, SharePoint, NextRequest and/or NetDocuments, Work ethic, Detail oriented, Accuracy, Time management, Initiative.

Required Documents

• Resume/CV
• Letter of Interest

Benefits

Comprehensive Benefits Package: Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Learn more about benefits.