Leasing Administrative Assistant
About the role
Robert Half is looking for a highly organized and proactive Executive Assistant to provide part-time support to the CEO in a hybrid work environment. This role pays between $40 and $45 an hour. This role is responsible for managing the CEO’s daily workflow, calendar, and scheduling priorities to enhance efficiency and productivity. The ideal candidate is detail-oriented, anticipates needs, and ensures the CEO is well prepared for meetings, events, and travel.
Responsibilities
- Manage the CEO’s daily schedule, calendar, and meeting priorities to support effective time management.
- Coordinate and schedule meetings, appointments, conferences, and related logistics on behalf of the CEO.
- Anticipate scheduling conflicts and proactively adjust plans as needed.
- Prepare the CEO for meetings and events by confirming logistics, materials, and timing.
- Handle business travel arrangements and manage travel expense reporting.
- Process travel and expense reports using Concur.
- Support overall organization and administrative flow for the CEO to ensure smooth day-to-day operations.
- Serve as a reliable point of coordination for internal and external meeting logistics.
Qualifications
Requirements:
- Minimum 2 years of experience in executive assistant roles.
- Proven ability to manage multiple tasks simultaneously and prioritize effectively.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite, particularly Concur.
Benefits
This role offers a competitive hourly rate of $40 to $45 per hour, with comprehensive benefits including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
Pay
$40 - $45 per hour
Schedule
Part-time, hybrid 3 days in office, 2 remote
Location
Benton Harbor, MI
About the role
We are looking for an experienced Executive Assistant to provide high-level support to the Superintendent in Michigan. This Long-term Contract opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and serve as a dependable partner in a visible leadership office. The role supports executive operations, board-related coordination, and communication with internal and external stakeholders in a mission-driven non-profit environment.
Responsibilities
- Oversee the day-to-day administrative functions of the Superintendent’s office to ensure smooth operations and timely follow-through on priorities.
- Manage a complex executive calendar, schedule meetings, and coordinate logistics for appointments, events, and leadership engagements.
- Arrange travel plans, prepare itineraries, and handle related details for business trips and off-site meetings.
- Support Board of Education activities by organizing meeting materials, coordinating schedules, and assisting with governance-related logistics.
- Draft, edit, and proofread correspondence, reports, presentations, and other executive documents with a high level of accuracy and attention to detail.
- Serve as a key point of contact for stakeholders, responding tactfully to inquiries and helping maintain productive relationships across the community.
- Handle confidential information with sound judgment while protecting the integrity and privacy of executive matters.
- Track multiple projects and deadlines, anticipate emerging issues, and escalate concerns appropriately to support informed decision-making.
Qualifications
Requirements:
- Minimum 5 years of experience in executive assistant roles.
- Proven experience in handling sensitive matters with discretion.
- Strong organizational and communication skills.
- Experience with Microsoft Office Suite.
Benefits
This role offers a competitive hourly rate of $19.7885 to $22.913 per hour, with comprehensive benefits including medical, vision, dental, and life and disability insurance. Visit roberthalf.gobenefits.net for more information.
Pay
$19.7885 - $22.913 per hour
Schedule
Long-term contract, onsite
Location
Benton Harbor, MI
About the role
We are looking for an experienced Executive Assistant to support senior leadership within a hospital environment in Chicago, Illinois. This contract position has the potential to become permanent and will oversee a wide range of administrative operations, coordinate executive and board activities, and help maintain an organized, responsive office. The role is ideal for someone who can manage competing priorities, communicate professionally, and keep critical business processes running smoothly.
Responsibilities
- Manage front-office administrative operations, including reception support, mail distribution, supply and purchasing coordination, and upkeep of shared office areas and equipment.
- Screen incoming calls, route inquiries appropriately, and capture accurate messages for follow-up by leadership and departmental teams.
- Prepare, revise, and format executive correspondence, board materials, agendas, and other documents for senior leaders and trustees.
- Cover calendars for the President and senior stakeholders, arranging appointments, meetings, and invitations through Outlook.
- Organize Board of Trustees and committee meetings, including room scheduling, document distribution, minute-taking, catering requests, and audio/visual support.
- Administer business tools and records such as Zoom licensing, board document platforms, policy files, and contract databases for physician and vendor agreements.
- Process administrative compliance tasks, including timecard approvals, provider payroll support, lobbyist reporting, annual corporate filings, and license renewals with applicable agencies.
- Maintain recurring meeting schedules, update team agendas and huddle calendars, and manage conference room reservations for leadership meetings.
- Provide flexible administrative assistance to senior team members and contribute to committee-related assignments and other special projects as needed.
Qualifications
Requirements:
- Minimum 5 years of experience in executive assistant roles.
- Proven experience in managing front-office administrative operations.
- Strong organizational and communication skills.
- Experience with Microsoft Office Suite.
Benefits
This role offers a competitive hourly rate of $28 to $35 per hour, with comprehensive benefits including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
Pay
$28 - $35 per hour
Schedule
Temporary to hire, onsite
Location
Chicago, IL
About the role
We are looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.
Responsibilities
- Handle a high volume of case files and ensure all documentation is up to date.
- Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.
- Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.
- Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.
- Compile and prepare special reports for insurance carriers to support claims.
- Request and manage itemized bills and medical records from healthcare providers.
- Maintain accurate records and ensure compliance with case management software.
- Assist in billing functions and calendar management to keep schedules organized and deadlines met.
- Stay updated on workers' compensation laws and procedures to provide accurate support.
Qualifications
Requirements:
- Minimum 2 years of experience in legal assistant roles.
- Proven ability to manage multiple tasks simultaneously and prioritize effectively.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
Benefits
This role offers a competitive yearly salary of $50,000 to $65,000, with comprehensive benefits including medical, vision, dental, and life and disability insurance. Visit roberthalf.gobenefits.net for more information.
Pay
$50,000 - $65,000 per year
Schedule
Full-time, onsite
Location
Chicago, IL
About the role
We are looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment.
Responsibilities
- Manage a high volume of cases, ensuring all details are tracked and deadlines are met.
- Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.
- Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.
- Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.
- Compile and prepare special documentation for submission to insurance carriers.
- Request and organize itemized bills and medical records from clients and healthcare providers.
- Maintain accurate records and ensure compliance with case management software.
- Assist in billing functions and calendar management to optimize workflow efficiency.
- Assist in personal injury plaintiff and civil litigation matters.
- Contribute to client relations by providing clear and precise communication.
Qualifications
Requirements:
- Minimum 2 years of experience in legal assistant roles.
- Proven ability to manage multiple tasks simultaneously and prioritize effectively.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
Benefits
This role offers a competitive yearly salary of $55,000 to $70,000, with comprehensive benefits including medical, vision, dental, and life and disability insurance. Visit roberthalf.gobenefits.net for more information.
Pay
$55,000 - $70,0