Lease Administrator

Job Overview

The Lease Administrator plays a critical role in supporting Leslie’s growing real estate portfolio by managing lease administration activities across retail stores, commercial service centers, distribution centers, and corporate offices.

Responsibilities

• Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system.
• Review and process monthly rent statements to ensure accuracy, lease compliance, and timely payment of rent and additional charges.
• Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies.
• Analyze lease terms, landlord billings, and property-related expenses to determine appropriate actions and recommend solutions.
• Communicate audit findings with landlords, negotiate resolutions, and maintain strong professional relationships.
• Process utility invoices and other additional rent expenses outside of standard monthly billing.
• Manage default notices, escalated lease issues, and resolution efforts to minimize operational disruptions.
• Partner with Real Estate Managers, Finance, Payroll, and field teams to research and resolve real estate-related questions and issues.
• Track audit progress, negotiated savings, adjustments, and other lease-related reporting metrics.
• Abstract lease agreements, including rent schedules, critical dates, and key terms, ensuring accurate documentation and reporting.
• Maintain accurate lease records and support lease renewals and critical date notifications in partnership with Real Estate leadership.
• Coordinate rent commencement dates, rent acknowledgments, rentable square footage, and other lease-related requirements for new store openings.
• Research and respond to inquiries from field teams and Finance related to real estate expenses and P&L impacts.
• Partner with Payroll during year-end processes to research and resolve real estate vendor tax discrepancies.
• Aid in process improvements and reporting enhancements related to lease administration.

Qualifications

• Bachelor’s degree in Real Estate, Accounting, Finance, Business, or a related field preferred; or equivalent experience.
• Minimum of four (4) years of experience in accounting, finance, real estate, lease administration, or legal support, preferably within a multi-location retail organization.
• Working knowledge of commercial lease agreements, lease accounting principles, and general accounting practices.
• Strong analytical, organizational, and problem-solving skills with the ability to research and resolve complex issues.
• Excellent written and verbal communication skills with the ability to collaborate effectively with internal partners and external vendors.
• Strong attention to detail and ability to work independently in a fast-paced, team-oriented environment.
• Proficiency with Microsoft Office Suite, spreadsheets, databases, and internet-based systems.

Benefits

• Comprehensive medical, pharmacy, dental, & vision plan options.
• Health savings account (with enrollment in the high deductible health plan option).
• Health & dependent care flexible spending accounts.
• Company-paid basic life and AD&D insurance.
• Voluntary supplemental life insurance.
• Company-paid short-term disability and voluntary long-term disability insurance.
• Earned Wage access is available, allowing early access to a portion of your earned wages before payday.
• Product discounts at Leslie’s Retail stores.