Lease Administrator

Responsibilities

• Review lease-related documentation and abstract critical information, including rent amounts and other financial obligations.
• Track lease, renewal, and amendment rent commencements, as well as new location launches.
• Transmit leases and related documents into a commercial lease administration software application.
• Manage and maintain the commercial lease administration software application to ensure data accuracy and completeness.
• Create correspondence and manage tenant relationships, including handling rent modifications and related communications.
• Serve as a primary contact to tenants and internal stakeholders on lease-related topics.
• Modify internal and external systems with up-to-date client and tenant information.
• Coordinate records related to leases and revenue, ensuring information is organized and current.
• Prepare and send letters and other written communications to existing tenants as needed.
• Field incoming calls related to leases, rent obligations, and tenant inquiries, and respond in a timely and professional manner.
• Work on different types of projects simultaneously, managing a variety of tasks while maintaining high standards of accuracy and efficiency.
• Meet all deadlines and critical date obligations associated with leases, renewals, amendments, and rent commencements.

Requirements

• Experience in financial reconciliations, budget review, and audit processes.
• Experience and competence utilizing bespoke software and platforms, including commercial lease administration applications.
• Ability to work in a fast-paced environment while handling multiple tasks and projects.
• Excellent communication skills in both written and verbal forms.
• Strong organizational skills with a focus on accuracy and attention to detail.

Qualifications

• Bachelor’s degree required.
• Prior experience in transactions management or lease administration within real estate preferred.
• Demonstrated ability to coordinate records, including lease documentation and revenue-related information.
• Experience preparing professional letters and other tenant communications.
• Ability to field calls from tenants and internal stakeholders and resolve inquiries efficiently.
• Capability to work on regional projects from a central office location.
• Proven efficiency in managing a high volume of varied tasks and projects.

Skills

• Experience working with commercial lease administration or transaction management for a real estate organization is preferable.
• Strong organizational and attention to detail skills.
• Excellent written and verbal communication skills.
• Ability to work independently and handle multiple tasks simultaneously.

Benefits

• Medical, dental & vision coverage.
• Critical Illness, Accident, and Hospital coverage.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Pay and Benefits

The pay range for this position is $29.00 - $33.00/hr. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision coverage.
• Critical Illness, Accident, and Hospital coverage.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.