Lease Administrator

Position Overview

The Lease Administrator is responsible for the accuracy of the database information, timeliness of reporting internally and the facilitation of the day-to-day workflow requirements between the Portfolio Coordinator and the Account Manager. This person shall administer the normal, daily operations for the Client account, among other tasks.

General Job Responsibilities

• DocLog processing - Edit and maintain accuracy of “Processed By” dates; “Processing Note”; “Process Stage” fields
• Timely document processing - Abstracting and data entry of new leases, change forms, etc. within timeframes required per contract and/or doc log
• Identify invoices that do/do not match the rent forecast and resolve exceptions, including, if necessary, interaction with Landlords and client in order to resolve issues.
• Run and prepare monthly reporting, including Executive Summary narrative if needed /rent forecasts /funds requests
• Update database using quality assurance reporting, revised by the Account Manager and /or self-performed. Ensure data is entered accurately and completely
• Advise Account Managers of account status via document tracking tools
• Respond to Account Manager’s questions relating to changes in the portfolio and lease administration activity
• Participate in and complete project work as assigned
• Complete CPI /prorated rent adjustments and estoppel reviews
• Aid in Client deliverables such as submission of monthly reports and rent recommendations
• Answer client questions
• Other duties as requested/required

Minimum Requirements

• Communication Skills – Medium
• Mathematical Skills – Medium
• Computer Skills – Medium
• Presentation Skills – Medium
• Education, Training and Experience:
• Bachelor’s degree from a four-year college or university or one to two years related experience and/or training; or equivalent combination of education and experience.
• Proficient with Windows software
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, etc.)
• 1+ year experience in Lease Administration
• Experience with CoStar, ManagePath, Visual Lease, or other lease administration software

Proficiency Measurements

• Routine workflow is managed within SLA requirements.
• Processing targets are defined below as a guide:- Invoices = 20 per day
• TPP invoices = 40 per day
• New Leases = 4 per day
• Change Forms = 10 per day
• 2 abstracts per week are expected.
• Abstracting and data entry reflects 98% accuracy related to major items (DDO) and Client Protocol; 95% for all items.
• All invoices initially processed prior to rent roll.
• All reports generated using procedures and delivered to Account and/or Relationship Manager at least one day prior to due date.
• Daily/weekly plans shared with Account Manager of status for routine tasks

Physical Requirements

• Ability to travel (minimal)

Note

The job description is an overview of the functions, requirements and expectations for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

Cresa Commitment

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.