Leadership Team Support Specialist

Job Description The Associate II, Administrative Services position provides administrative support to the Manufacturing Division Wilson Site Leadership Team as well as direct operational support to their departments. The position will require advanced computer skills and ability to follow our company's administrative processes. This position will work both independently and as part of a team. Primary Activities Primary responsibilities for this position include providing administrative support, executing administrative tasks, purchase order management, and owning document control and similar departmental responsibilities. Additional activities, responsibilities, and competencies include but are not limited to the following: Compliance Ensure all responsibilities are executed in compliance with safety, environmental, quality (GMP), financial, and corporate governance requirementsMaintain a safe workplace and manage duties in a safe manner.Serve as a departmental resource for compliance-related documentation, records management, document control, and standard operating procedure (SOP) administrationMaintain document repositories and records in accordance with applicable regulatory and company requirements Delivery Perform administrative tasks for Site Leadership Team as assigned in support of efficient operations within the site and/or departmentComplete various assignments requiring analytical ability, independent judgment, creativity, and problem-solving skillsExercise sound judgment, maintain confidentiality, and proactively manage multiple priorities in a fast-paced manufacturing environmentManage complex calendars, meeting schedules, and conference room reservationsCoordinate leadership meetings, town halls, staff meetings, and site-wide eventsSupport continuous improvement initiatives and cross-functional projects Cost Provide purchasing support to assigned department and help manage expenses in alignment with budgetPurchase miscellaneous supplies needed to support ongoing activities within the assigned department or areaRecognize and implement opportunities for efficiency and financial savings including elimination of wasteArrange travel and expense reporting in accordance with company policies People And Team Maintain organizational charts, distribution lists, contact information, and departmental documentationSupport hiring and interviews for prospective team membersFunction as liaison for communications between site leadership and all areas of the site teamBuild effective relationships within functional areas at the site as well as across the company's networkEffectively communicate and interact with internal and external contacts that may include our company's senior leadership, public officials, state, local, and federal government officialsPerform duties while supporting a culture of inclusion and positive work environment within the team and site Education Minimum Requirement High School Diploma or equivalent; Associate degree or position related certificates preferred Required Experience And Skills Minimum 5 years of experience working in an office or professional administrative roleStrong organizational and time-management skills with the ability to manage multiple priorities with minimal supervisionStrong computer skills and ability to use Microsoft office Suite as well as enterprise software systems supporting HR, purchasing, travel, expense management, and similar applicationsStrong attention to detail and follow-throughHigh degree of professionalism with strong verbal and written communication skillsDemonstrated ability to handle confidential and sensitive information with discretion Preferred Experience And Skills Experience supporting a manufacturing, pharmaceutical, biotech, or similar regulated industryExperience using enterprise systems such as SAP, Workday, Ariba, Concur, etc.Event coordination or management experienceDemonstrated project management skills showing ability to prioritize tasks, manage timelines, and meet deadlines #MSJR The salary range for this role is: $63,800 - $100,400 This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. The successful candidate will be eligible for annual bonus and long-term incentive, if applicable. We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. Required Skills Communication, Computer Literacy, Data Entry, Document Management, Email Management, Event Planning, File Management, Inventory Management, Microsoft Office, Office Management, Payment Handling, Processing Expense Reports, Project Coordination, Purchase Order Management, Travel Coordination, Vendor Management, Written Communication Preferred Skills Current Employees apply HERE Current Contingent Workers apply HERE US And Puerto Rico Residents Only Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process. Requirements As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status Regular Relocation: No relocation VISA Sponsorship No Travel Requirements No Travel Required Flexible Work Arrangements Not Applicable Shift 1st - Day Valid Driving License No Hazardous Material(s) NA Job Posting End Date 10/17/2026 A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date. Requisition ID:R420820