Leadership Program Assistant
University of Rochester · Rochester, New York Metropolitan Area · 1 mo ago
Administrative$17.5–$22.79/hrFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content.
We need to parse the job posting.
Content:
- Intro about University values, etc. That's "About the role"? Actually it's about the community, not role specifics. Could be "About the role" maybe includes description of role? The posting includes responsibilities list. There's no explicit "About the role" paragraph besides the intro about University values. Might be considered "About the role"? The instruction: use
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content.
We need to parse the job posting.
Content:
- Intro about University values, etc. That's "About the role"? Actually it's about the community, not role specifics. Could be "About the role" maybe includes description of role? The posting includes responsibilities list. There's no explicit "About the role" paragraph besides the intro about University values. Might be considered "About the role"? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should include sections only when posting has real specific content.
We have:
- Responsibilities: detailed list under "Responsibilities" heading.
- Minimum Education & Experience: that could be "Requirements" or "Qualifications". We'll treat as "Requirements" (minimum education/experience) and "Qualifications" maybe knowledge, skills, abilities.
- Knowledge, Skills And Abilities: that's "Skills" (or "Qualifications").
- Pay: compensation range given: $17.50 - $22.79. So we can include Pay section.
- Schedule: Not explicitly given; there is "Work Shift UR - Day (United States of America)" and "Scheduled Weekly Hours As Scheduled". Not specific hours. Might be considered schedule info but not specific. The instruction: never create Pay/Schedule/Benefits sections unless posting actually states them. Schedule: we have "Work Shift UR - Day" and "Scheduled Weekly Hours As Scheduled". That's vague. Might be considered schedule info but not specific hours. Probably we should not include Schedule because it's not specific (just "As Scheduled").
- Benefits: Not mentioned. So omit.
- About the role: Could include the introductory paragraph about University values and mission? That's more about the organization, not role. But we could treat as "About the role" summarizing the role purpose? The posting includes a paragraph under "Responsibilities" that starts with "The Leadership Program Assistant provides administrative and operational support..." That's more responsibilities. There's no separate "About the role". However we could include a brief description from the first paragraph: "As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better..." That's about the university, not role. Might be considered "About the role"? Probably not. Safer to omit About the role if no specific role description.
But we need to include at least some sections. We have Responsibilities, Requirements (minimum education/experience), Qualifications/Skills (knowledge, skills, abilities), Pay.
We could combine Requirements and Qualifications into one? But instruction prefers few substantive sections over many thin ones. We could have:
- Responsibilities
- Requirements (includes education/experience)
- Qualifications (knowledge, skills, abilities)
- Pay
That's four sections.
We need to use for each heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from responsibilities, minimum education/experience, knowledge, skills, abilities, pay range.
We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The posting includes EEO statement at end; we must remove that. Also remove any duplicated lines.
We need to extract the responsibilities text exactly as given, but we can format as list items.
Responsibilities section includes a paragraph: "The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment."
Then there is a list of Essential Functions with subheadings: Program Operations & Event Coordination, Communications & Marketing Support, Participant Records & Program Administration, Volunteer, Alumni & Facilitator Coordination, Purchasing & Recognition Logistics, Administrative Reporting & Office Support, Other duties as assigned.
We need to preserve all substantive information. So we can turn each bullet into
- items, maybe grouping under subheadings? But we only allowed
for section headings, not subheadings. Could we include ? Not allowed. So we should just make a flat list of duties, preserving the text. Could include the subheading text as part of each list item.
We need to avoid losing any detail. So we will create list items for each duty described.
Let's parse responsibilities:
Paragraph 1: "The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment."
Then list:
- Program Operations & Event Coordination: Assists with c coordination of workshop logistics, creating CCC events, reserving spaces, scheduling meetings, preparing calendars, managing SignUpGenius registrations, sending facilitator reminders, coordinating room reservations, and supporting event setup and logistics for Medallion workshops, Student Organization Training, Leadership Appreciation Reception, Level Up events, and alumni programming.
Note there is a typo "c coordination". We must preserve as is.
- Communications & Marketing Support: Maintains website updates, creates and distributes newsletters, coordinates digital signage and posters, manages routine email communications, updates calendars, support social media scheduling, and promotes workshops, events, and leadership opportunities.
- Participant Records & Program Administration: Maintains participant databases, completion tracking, workshop attendance, award tracking, recognition orders, and program documentation. Processes routine forms and maintain accurate records across leadership programs.
- Volunteer, Alumni & Facilitator Coordination: Assists with alumni and speaker schedules, maintains facilitator and volunteer contact lists, prepares meeting materials, schedules steering committee meetings, coordinates Medallion Society logistics, and supports volunteer communications and recognition.
- Purchasing & Recognition Logistics: Assists with purchasing of Medallion pins, certificates, awards, supplies, promotional materials, and event resources. Prepares mailings, thank-you packets, stewardship materials, and recognition items for participants and volunteers.
- Administrative Reporting & Office Support: Prepares routine reports, maintain spreadsheets, organizes shared files, assists with data entry, collects facilitator feedback, prepares meeting agendas, and supports special projects as assigned.
- Other duties as assigned.
We need to keep the exact phrasing.
Now Minimum Education & Experience:
"High School diploma required Or equivalent combination of education and experienceRelated experience in administrative support, program coordination, event planning, higher education, student services, customer service, or related fields preferred.Experience supporting multiple projects simultaneously, maintaining records and databases, coordinating events, and managing communications is preferred."
Note there is missing space after "required". We'll preserve as is but maybe we can keep the text exactly; but we can format as a paragraph.
We could split into sentences for readability but must preserve all info. We'll keep as a paragraph.
Knowledge, Skills And Abilities:
List of many items each ending with "preferred." We'll preserve each as list items.
We need to output HTML fragment only.
Let's construct:
Responsibilities
- The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment.
- Program Operations & Event Coordination: Assists with c coordination of workshop logistics, creating CCC events, reserving spaces, scheduling meetings, preparing calendars, managing SignUpGenius registrations, sending facilitator reminders, coordinating room reservations, and supporting event setup and logistics for Medallion workshops, Student Organization Training, Leadership Appreciation Reception, Level Up events, and alumni programming.
- Communications & Marketing Support: Maintains website updates, creates and distributes newsletters, coordinates digital signage and posters, manages routine email communications, updates calendars, support social media scheduling, and promotes workshops, events, and leadership opportunities.
- Participant Records & Program Administration: Maintains participant databases, completion tracking, workshop attendance, award tracking, recognition orders, and program documentation. Processes routine forms and maintain accurate records across leadership programs.
- Volunteer, Alumni & Facilitator Coordination: Assists with alumni and speaker schedules, maintains facilitator and volunteer contact lists, prepares meeting materials, schedules steering committee meetings, coordinates Medallion Society logistics, and supports volunteer communications and recognition.
- Purchasing & Recognition Logistics: Assists with purchasing of Medallion pins, certificates, awards, supplies, promotional materials, and event resources. Prepares mailings, thank-you packets, stewardship materials, and recognition items for participants and volunteers.
- Administrative Reporting & Office Support: Prepares routine reports, maintain spreadsheets, organizes shared files, assists with data entry, collects facilitator feedback, prepares meeting agendas, and supports special projects as assigned.
- Other duties as assigned.
Requirements
High School diploma required Or equivalent combination of education and experienceRelated experience in administrative support, program coordination, event planning, higher education, student services, customer service, or related fields preferred.Experience supporting multiple projects simultaneously, maintaining records and databases, coordinating events, and managing communications is preferred.
Qualifications
- Demonstrated organizational skills with the ability to coordinate multiple projects, timelines, and competing priorities simultaneously while maintaining attention to detail preferred.
- Strong written and verbal communication skills with the ability to communicate effectively with students, staff, faculty, alumni, and community partners preferred.
- Ability to provide high-quality customer service and build collaborative working relationships with diverse constituencies preferred.
- Experience maintaining records, databases, spreadsheets, and participant information with a high degree of accuracy and confidentiality preferred.
- Ability to plan and coordinate meetings, workshops, events, and logistics for programs involving multiple stakeholders preferred.
- Demonstrated ability to work independently and collaboratively within a team environment preferred.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience learning and using databases, registration systems, website platforms, and communication tools preferred.
- Ability to adapt to changing priorities and manage routine administrative responsibilities in a fast-paced environment preferred.
- Knowledge of event coordination, communication strategies, and administrative processes preferred.
- Familiarity with higher education environments, student organizations, leadership programs, or student engagement initiatives preferred.
Pay
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Compensation Range $17.50 - $22.79
We need to ensure we didn't include any boilerplate. We removed EEO statement. Also removed "Job Location (Full Address): ..." etc. That's metadata like location, work shift, etc. Should we include location? The instruction says do NOT put Job ID / requisition numbers
for each heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from responsibilities, minimum education/experience, knowledge, skills, abilities, pay range.
We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The posting includes EEO statement at end; we must remove that. Also remove any duplicated lines.
We need to extract the responsibilities text exactly as given, but we can format as list items.
Responsibilities section includes a paragraph: "The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment."
Then there is a list of Essential Functions with subheadings: Program Operations & Event Coordination, Communications & Marketing Support, Participant Records & Program Administration, Volunteer, Alumni & Facilitator Coordination, Purchasing & Recognition Logistics, Administrative Reporting & Office Support, Other duties as assigned.
We need to preserve all substantive information. So we can turn each bullet into
- items, maybe grouping under subheadings? But we only allowed
for section headings, not subheadings. Could we include ? Not allowed. So we should just make a flat list of duties, preserving the text. Could include the subheading text as part of each list item.
We need to avoid losing any detail. So we will create list items for each duty described.
Let's parse responsibilities:
Paragraph 1: "The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment."
Then list:
- Program Operations & Event Coordination: Assists with c coordination of workshop logistics, creating CCC events, reserving spaces, scheduling meetings, preparing calendars, managing SignUpGenius registrations, sending facilitator reminders, coordinating room reservations, and supporting event setup and logistics for Medallion workshops, Student Organization Training, Leadership Appreciation Reception, Level Up events, and alumni programming.
Note there is a typo "c coordination". We must preserve as is.
- Communications & Marketing Support: Maintains website updates, creates and distributes newsletters, coordinates digital signage and posters, manages routine email communications, updates calendars, support social media scheduling, and promotes workshops, events, and leadership opportunities.
- Participant Records & Program Administration: Maintains participant databases, completion tracking, workshop attendance, award tracking, recognition orders, and program documentation. Processes routine forms and maintain accurate records across leadership programs.
- Volunteer, Alumni & Facilitator Coordination: Assists with alumni and speaker schedules, maintains facilitator and volunteer contact lists, prepares meeting materials, schedules steering committee meetings, coordinates Medallion Society logistics, and supports volunteer communications and recognition.
- Purchasing & Recognition Logistics: Assists with purchasing of Medallion pins, certificates, awards, supplies, promotional materials, and event resources. Prepares mailings, thank-you packets, stewardship materials, and recognition items for participants and volunteers.
- Administrative Reporting & Office Support: Prepares routine reports, maintain spreadsheets, organizes shared files, assists with data entry, collects facilitator feedback, prepares meeting agendas, and supports special projects as assigned.
- Other duties as assigned.
We need to keep the exact phrasing.
Now Minimum Education & Experience:
"High School diploma required Or equivalent combination of education and experienceRelated experience in administrative support, program coordination, event planning, higher education, student services, customer service, or related fields preferred.Experience supporting multiple projects simultaneously, maintaining records and databases, coordinating events, and managing communications is preferred."
Note there is missing space after "required". We'll preserve as is but maybe we can keep the text exactly; but we can format as a paragraph.
We could split into sentences for readability but must preserve all info. We'll keep as a paragraph.
Knowledge, Skills And Abilities:
List of many items each ending with "preferred." We'll preserve each as list items.
We need to output HTML fragment only.
Let's construct:
Responsibilities
- The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment.
- Program Operations & Event Coordination: Assists with c coordination of workshop logistics, creating CCC events, reserving spaces, scheduling meetings, preparing calendars, managing SignUpGenius registrations, sending facilitator reminders, coordinating room reservations, and supporting event setup and logistics for Medallion workshops, Student Organization Training, Leadership Appreciation Reception, Level Up events, and alumni programming.
- Communications & Marketing Support: Maintains website updates, creates and distributes newsletters, coordinates digital signage and posters, manages routine email communications, updates calendars, support social media scheduling, and promotes workshops, events, and leadership opportunities.
- Participant Records & Program Administration: Maintains participant databases, completion tracking, workshop attendance, award tracking, recognition orders, and program documentation. Processes routine forms and maintain accurate records across leadership programs.
- Volunteer, Alumni & Facilitator Coordination: Assists with alumni and speaker schedules, maintains facilitator and volunteer contact lists, prepares meeting materials, schedules steering committee meetings, coordinates Medallion Society logistics, and supports volunteer communications and recognition.
- Purchasing & Recognition Logistics: Assists with purchasing of Medallion pins, certificates, awards, supplies, promotional materials, and event resources. Prepares mailings, thank-you packets, stewardship materials, and recognition items for participants and volunteers.
- Administrative Reporting & Office Support: Prepares routine reports, maintain spreadsheets, organizes shared files, assists with data entry, collects facilitator feedback, prepares meeting agendas, and supports special projects as assigned.
- Other duties as assigned.
Requirements
High School diploma required Or equivalent combination of education and experienceRelated experience in administrative support, program coordination, event planning, higher education, student services, customer service, or related fields preferred.Experience supporting multiple projects simultaneously, maintaining records and databases, coordinating events, and managing communications is preferred.
Qualifications
- Demonstrated organizational skills with the ability to coordinate multiple projects, timelines, and competing priorities simultaneously while maintaining attention to detail preferred.
- Strong written and verbal communication skills with the ability to communicate effectively with students, staff, faculty, alumni, and community partners preferred.
- Ability to provide high-quality customer service and build collaborative working relationships with diverse constituencies preferred.
- Experience maintaining records, databases, spreadsheets, and participant information with a high degree of accuracy and confidentiality preferred.
- Ability to plan and coordinate meetings, workshops, events, and logistics for programs involving multiple stakeholders preferred.
- Demonstrated ability to work independently and collaboratively within a team environment preferred.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience learning and using databases, registration systems, website platforms, and communication tools preferred.
- Ability to adapt to changing priorities and manage routine administrative responsibilities in a fast-paced environment preferred.
- Knowledge of event coordination, communication strategies, and administrative processes preferred.
- Familiarity with higher education environments, student organizations, leadership programs, or student engagement initiatives preferred.
Pay
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Compensation Range $17.50 - $22.79
We need to ensure we didn't include any boilerplate. We removed EEO statement. Also removed "Job Location (Full Address): ..." etc. That's metadata like location, work shift, etc. Should we include location? The instruction says do NOT put Job ID / requisition numbers
for prose. We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from responsibilities, minimum education/experience, knowledge, skills, abilities, pay range. We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The posting includes EEO statement at end; we must remove that. Also remove any duplicated lines. We need to extract the responsibilities text exactly as given, but we can format as list items. Responsibilities section includes a paragraph: "The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment." Then there is a list of Essential Functions with subheadings: Program Operations & Event Coordination, Communications & Marketing Support, Participant Records & Program Administration, Volunteer, Alumni & Facilitator Coordination, Purchasing & Recognition Logistics, Administrative Reporting & Office Support, Other duties as assigned. We need to preserve all substantive information. So we can turn each bullet into
for section headings, not subheadings. Could we include ? Not allowed. So we should just make a flat list of duties, preserving the text. Could include the subheading text as part of each list item.
We need to avoid losing any detail. So we will create list items for each duty described.
Let's parse responsibilities:
Paragraph 1: "The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment."
Then list:
- Program Operations & Event Coordination: Assists with c coordination of workshop logistics, creating CCC events, reserving spaces, scheduling meetings, preparing calendars, managing SignUpGenius registrations, sending facilitator reminders, coordinating room reservations, and supporting event setup and logistics for Medallion workshops, Student Organization Training, Leadership Appreciation Reception, Level Up events, and alumni programming.
Note there is a typo "c coordination". We must preserve as is.
- Communications & Marketing Support: Maintains website updates, creates and distributes newsletters, coordinates digital signage and posters, manages routine email communications, updates calendars, support social media scheduling, and promotes workshops, events, and leadership opportunities.
- Participant Records & Program Administration: Maintains participant databases, completion tracking, workshop attendance, award tracking, recognition orders, and program documentation. Processes routine forms and maintain accurate records across leadership programs.
- Volunteer, Alumni & Facilitator Coordination: Assists with alumni and speaker schedules, maintains facilitator and volunteer contact lists, prepares meeting materials, schedules steering committee meetings, coordinates Medallion Society logistics, and supports volunteer communications and recognition.
- Purchasing & Recognition Logistics: Assists with purchasing of Medallion pins, certificates, awards, supplies, promotional materials, and event resources. Prepares mailings, thank-you packets, stewardship materials, and recognition items for participants and volunteers.
- Administrative Reporting & Office Support: Prepares routine reports, maintain spreadsheets, organizes shared files, assists with data entry, collects facilitator feedback, prepares meeting agendas, and supports special projects as assigned.
- Other duties as assigned.
We need to keep the exact phrasing.
Now Minimum Education & Experience:
"High School diploma required Or equivalent combination of education and experienceRelated experience in administrative support, program coordination, event planning, higher education, student services, customer service, or related fields preferred.Experience supporting multiple projects simultaneously, maintaining records and databases, coordinating events, and managing communications is preferred."
Note there is missing space after "required". We'll preserve as is but maybe we can keep the text exactly; but we can format as a paragraph.
We could split into sentences for readability but must preserve all info. We'll keep as a paragraph.
Knowledge, Skills And Abilities:
List of many items each ending with "preferred." We'll preserve each as list items.
We need to output HTML fragment only.
Let's construct:
Responsibilities
- The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment.
- Program Operations & Event Coordination: Assists with c coordination of workshop logistics, creating CCC events, reserving spaces, scheduling meetings, preparing calendars, managing SignUpGenius registrations, sending facilitator reminders, coordinating room reservations, and supporting event setup and logistics for Medallion workshops, Student Organization Training, Leadership Appreciation Reception, Level Up events, and alumni programming.
- Communications & Marketing Support: Maintains website updates, creates and distributes newsletters, coordinates digital signage and posters, manages routine email communications, updates calendars, support social media scheduling, and promotes workshops, events, and leadership opportunities.
- Participant Records & Program Administration: Maintains participant databases, completion tracking, workshop attendance, award tracking, recognition orders, and program documentation. Processes routine forms and maintain accurate records across leadership programs.
- Volunteer, Alumni & Facilitator Coordination: Assists with alumni and speaker schedules, maintains facilitator and volunteer contact lists, prepares meeting materials, schedules steering committee meetings, coordinates Medallion Society logistics, and supports volunteer communications and recognition.
- Purchasing & Recognition Logistics: Assists with purchasing of Medallion pins, certificates, awards, supplies, promotional materials, and event resources. Prepares mailings, thank-you packets, stewardship materials, and recognition items for participants and volunteers.
- Administrative Reporting & Office Support: Prepares routine reports, maintain spreadsheets, organizes shared files, assists with data entry, collects facilitator feedback, prepares meeting agendas, and supports special projects as assigned.
- Other duties as assigned.
Requirements
Responsibilities
- The Leadership Program Assistant provides administrative and operational support for the Medallion Leadership Program, Student Organization Leadership initiatives, and related leadership education programs. The position coordinates program logistics, maintains records and communications, supports events, and assists with participant tracking to ensure the efficient delivery of leadership programs. The assistant works closely with professional staff to support daily operations while allowing staff to focus on student learning, facilitation, advising, and assessment.
- Program Operations & Event Coordination: Assists with c coordination of workshop logistics, creating CCC events, reserving spaces, scheduling meetings, preparing calendars, managing SignUpGenius registrations, sending facilitator reminders, coordinating room reservations, and supporting event setup and logistics for Medallion workshops, Student Organization Training, Leadership Appreciation Reception, Level Up events, and alumni programming.
- Communications & Marketing Support: Maintains website updates, creates and distributes newsletters, coordinates digital signage and posters, manages routine email communications, updates calendars, support social media scheduling, and promotes workshops, events, and leadership opportunities.
- Participant Records & Program Administration: Maintains participant databases, completion tracking, workshop attendance, award tracking, recognition orders, and program documentation. Processes routine forms and maintain accurate records across leadership programs.
- Volunteer, Alumni & Facilitator Coordination: Assists with alumni and speaker schedules, maintains facilitator and volunteer contact lists, prepares meeting materials, schedules steering committee meetings, coordinates Medallion Society logistics, and supports volunteer communications and recognition.
- Purchasing & Recognition Logistics: Assists with purchasing of Medallion pins, certificates, awards, supplies, promotional materials, and event resources. Prepares mailings, thank-you packets, stewardship materials, and recognition items for participants and volunteers.
- Administrative Reporting & Office Support: Prepares routine reports, maintain spreadsheets, organizes shared files, assists with data entry, collects facilitator feedback, prepares meeting agendas, and supports special projects as assigned.
- Other duties as assigned.
Requirements
High School diploma required Or equivalent combination of education and experienceRelated experience in administrative support, program coordination, event planning, higher education, student services, customer service, or related fields preferred.Experience supporting multiple projects simultaneously, maintaining records and databases, coordinating events, and managing communications is preferred.
Qualifications
- Demonstrated organizational skills with the ability to coordinate multiple projects, timelines, and competing priorities simultaneously while maintaining attention to detail preferred.
- Strong written and verbal communication skills with the ability to communicate effectively with students, staff, faculty, alumni, and community partners preferred.
- Ability to provide high-quality customer service and build collaborative working relationships with diverse constituencies preferred.
- Experience maintaining records, databases, spreadsheets, and participant information with a high degree of accuracy and confidentiality preferred.
- Ability to plan and coordinate meetings, workshops, events, and logistics for programs involving multiple stakeholders preferred.
- Demonstrated ability to work independently and collaboratively within a team environment preferred.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience learning and using databases, registration systems, website platforms, and communication tools preferred.
- Ability to adapt to changing priorities and manage routine administrative responsibilities in a fast-paced environment preferred.
- Knowledge of event coordination, communication strategies, and administrative processes preferred.
- Familiarity with higher education environments, student organizations, leadership programs, or student engagement initiatives preferred.
Pay
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Compensation Range $17.50 - $22.79
We need to ensure we didn't include any boilerplate. We removed EEO statement. Also removed "Job Location (Full Address): ..." etc. That's metadata like location, work shift, etc. Should we include location? The instruction says do NOT put Job ID / requisition numbers