Leader, Procurement & Purchasing

Responsibilities

• Lead sourcing initiatives for FF&E procurement across new construction projects as well as existing building remodels
• Partner with Visual Creative team to define project needs, budget, specifications, and timeline for all FF&E items
• Research and identify potential new vendors to create opportunities for cost savings, bulk purchasing, and overall efficiency
• Oversee negotiation of commercial terms, pricing, and Purchase Order agreements
• Identify and implement technologies and systems in order to streamline the procurement process
• Partner closely with vendors throughout all stages of the project life cycle, including product development, cost improvement strategies, accurate quoting, and tracking of submittals for approval
• Oversee and maintain comprehensive tracking of all project documentation, including shop drawings, finish samples, tear sheets, production lead times, and consolidation opportunities to optimize workflows
• Develop a responsibility matrix in collaboration with the Architecture and Construction teams to clearly define expectations
• Lead to ensure alignment and accountability throughout each project lifecycle
• Lead the on-order pipeline of fixtures and materials to meet critical project milestones
• Oversee fabrication, quality control, shipping and delivery of product, ensuring alignment with overall project schedule
• Conduct multi-vendor pricing analyses and competitive bid evaluations to support strategic sourcing decisions and value optimization
• Oversee new vendor set up, purchase order execution and timely payments
• Partner with the transportation team as needed on logistics and arrival to the site
• Lead the onsite installation of goods in partnership with the construction team, ensuring seamless execution and alignment with design vision
• Own the vendor performance and issue resolution process for any deficiencies that may arise during and/or after the installation
• Lead and maintain procurement status boards for all FF&E items by project on Monday.com

Requirements

• 5+ years of relevant work experience; retail and hospitality experience preferred
• Experience working with tight deadlines and strong attention to detail
• Effectively build and maintain strong partnerships with cross-functional teams
• Thrives in dynamic, feedback-driven environments
• Bringing a self-directed, inquisitive approach to solving complex challenges in cross-functional settings
• Demonstrates exceptional organizational and project management skills, effectively prioritizing critical tasks, maintaining timelines, and delivering high-quality results in a fast-paced environment