Lead Travel Analyst

Functional Responsibilities

• Lead Analyst responsible for reviewing the priorities and deadlines for the day, week, month and assigning tasks appropriately to the contract team.
• Serve as the key travel contact personnel for Fraud Section employees. In this role the contractor shall provide technical, policy, and process advice and guidance on travel to employees, attorneys, and management officials.
• Interpret official temporary duty (TDY) travel requests and prepare travel authorizations based on traveler, Section, and mission needs. Ensure that the requests comply with Division and Department policies and procedures. Ensure submission of travel authorizations are completed in a timely manner that complies with Department policies and processes.
• Process and submit travel vouchers for reimbursement of funds and ensure all policies and processes are followed. Ensure submissions of travel vouchers are conducted in a timely manner that complies with Department policies.
• Review all travel authorizations and vouchers within the Division’s travel system (E2 Solutions) for errors prior to the submission for approval. Conduct adjustments to travel requests when discrepancies are discovered.
• Provide timely updates to travelers, routing officials and authorizing officials when changes occur with travel requests.
• For official travel outside the U.S., the Contractor shall coordinate and obtain documents including official passports and assists employees in applying for visas. The Contractor shall contact the foreign embassy for additional information when needed and provide information to State Department to obtain country clearances.
• Conduct monthly travel updates to address any open travel obligations that remain open in E2 Solutions more than 30 days after the traveler’s departure date.
• Act as a liaison between Division’s finance section and FRD travel teams concerning travel policy questions, policy interpretation and vouchers/authorizations issues.
• Make reservations for travelers utilizing E2 Solutions in situations where travelers are unable to make reservations on their own.
• The Contractor shall assist with evaluating the current state of FRD’s travel operations and recommend improvements, document processes, and develop and update metrics for senior leadership review. Updated metric reporting will be required monthly to ensure travel authorization and vouchers are processing timely and accurately.
• The Contractor shall assist Fraud Section management with creating Power-Point slides, website content, tutorials, and other work product related to the travel program for Section dissemination.

  Requirements

  • Experience with the tasks listed in this statement of work.
  • Thorough understanding of the Federal Travel Regulations (FTR); knowledge of the federal travel authorization and vouchering process; experience providing travel scheduling.
  • Familiarity with travel systems similar to E2 Solutions.
  • Experience in identifying errors and taking appropriate corrective actions.
  • Substantial use of Microsoft Excel; exceptional organizational and strong written communication skills; proven ability to multi-task and problem solve.
  • Position requires a bachelor’s degree and a minimum of three to four (3-4) years of consultant and/or related work experience may be substituted in lieu of a degree.