Lead Project & Operations Administrator

About the role

A growing global company is seeking a Lead Project & Operations Administrator to join its legal department in Chicago. This position supports the Global Commercial Counsel and broader legal team in a collaborative, fast-paced environment with exposure to legal operations, compliance, risk management, and insurance matters.

The position is fully onsite during the first 90 days and transitions to a hybrid schedule of three days in the office and two days remote thereafter.

Pay

The salary range for this position is $65,000-$75,000, depending on experience. Employees are also eligible for a discretionary annual bonus based on individual and company performance, which can be worth up to four weeks of pay.

Responsibilities

• Assist with processing and tracking insurance claims, including auto, workers' compensation, and cargo claims
• Coordinate with internal departments and external insurers to gather documentation and follow up on claim status
• Maintain accurate records of claims, insurance correspondence, and supporting documentation
• Review and process insurance and legal department invoices and billing statements
• Assist with budget tracking and reporting for legal and insurance expenses
• Provide administrative support to the legal department, including document preparation, filing, and scheduling
• Maintain and organize legal department files, case records, and compliance documentation
• Coordinate communication with internal departments, outside counsel, insurers, and regulatory agencies
• Handle confidential and sensitive information with professionalism and discretion
• Support legal operations, risk management, compliance, and insurance-related projects as assigned

Requirements

• Bachelor's degree in Business, Risk Management, Legal Studies, or a related field, or equivalent experience
• 1-3 years of experience in a legal, compliance, risk management, or administrative support role
• Familiarity with legal and/or insurance terminology and documentation
• Strong proficiency with Microsoft Office Suite
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Comfort working with individuals across different departments and levels of an organization
• Willingness to travel occasionally for training, conferences, or company-related events

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.