Lead Office Assistant - Remote

About the role

We are seeking an experienced Lead Office Assistant to provide high-level administrative and operational support for a major healthcare organization. This position is ideal for someone who is highly organized, technology-savvy, detail-oriented, and comfortable supporting scheduling, timekeeping, invoicing, and day-to-day office operations.

Responsibilities

• Manage and coordinate administrative functions for the department.
• Provide front-office and general administrative support.
• Support Time & Attendance and Staff Scheduling applications, including basic configuration and user support.
• Assist with scheduling meetings, coordinating calendars, and maintaining administrative workflows.
• Process and support invoicing activities.
• Enter and maintain information accurately using computer systems.
• Work with Microsoft Word and Excel for daily administrative tasks.
• Perform 10-key data entry by touch.
• Provide responsive support to staff and internal teams.
• Handle complex and varied administrative responsibilities while maintaining accuracy and confidentiality.

Requirements

• 5+ years of administrative/office support experience preferred.
• Experience supporting Time & Attendance and/or Staff Scheduling systems strongly preferred.
• Strong Microsoft Word and Excel skills.
• Comfortable learning and supporting business applications.
• Experience with invoicing and meeting/calendar coordination.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Professional written and verbal communication skills.
• Ability to work independently in a fully remote environment.

Schedule

Monday‑Friday, 8:00 AM‑5:00 PM (40 hours per week).

Benefits

• Fully remote work.
• 13‑week contract assignment.
• Opportunity to support a major healthcare organization.
• Work through Protouch Staffing.