Lead Judiciary Clerk

Location: Baltimore City Circuit Court, 100 North Calvert Street, Mitchell Court House, Baltimore MD 21202

About the role

The Lead Judiciary Clerk assists the Supervisor in the Civil Assignment and Criminal Assignment offices in Baltimore City Circuit. It serves as backup for the Supervisor in the day-to-day operations of the division and steps in to assume the Supervisor’s duties in the case of absence. In addition, this position provides basic training and monitors the work of subordinates.

Responsibilities

• Assists in the day-to-day operations of both Civil and Criminal Assignment activities
• Onboards new staff members and provides guidance for all standard operating procedures
• Provides coverage in the Civil Postponement Courts
• Provides coverage in Peace Order Hearings as needed when the Differentiated Case Management Coordinator is unavailable
• Schedules Fast Track, Chambers/all motions, and Guardianship matters, Show Cause Hearings, as well as Pre-Trial Conference Hearings, and Trials in accordance with established court protocols
• Schedules requested Civil matters on Judges Dockets
• Schedules District Court Appeal Cases, Jury Trial Prayers, Bail reviews and Part 46/Part 47 Felony/Misdemeanor Reception Dockets
• Reviews and sends daily civil docket data to the Administrative Judge, Judges in charge of civil and criminal cases as well as The Clerk of Court
• Reviews and sends Civil Final Assignment to Judge in charge of Civil and Courtroom Clerk’s Division Management Team
• Assists DCM Coordinator with adding Sessions in Enterprise Justice (MDEC) for the next calendar year
• Reviews Pre-Trial, Civil Trial, Excel spreadsheets and makes statistical adjustments for maintaining established court protocols, as well as DCM Fast Track and current Trial Screening Assignment spreadsheet

Requirements

Education: High school diploma (or GED equivalent).

Experience: Two (2) years of work experience, to include one (1) year as a Judiciary Clerk, in court operations, in the fields of criminal justice, parole and probation, legal or financial services.

Note: A Bachelor’s Degree may substitute one (1) year of required work experience. A Paralegal/Associate’s Degree or 60 college credits may substitute one (1) year of required work experience. A Paralegal Certificate may substitute one (1) year of required work experience.

Skills

Knowledge of:

• General office practices, procedures, and equipment
• Job related terminology, codes, comments, notations, orders, policies, procedures, rules, regulations, and laws
• Court forms, practices, procedures, protocols, systems, and equipment required to support the specialized work of the assigned unit(s)
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division

Skill in:

• Customer service and handling problems tactfully and patiently
• Active listening, empathy, problem solving, and communication
• Accuracy and attention to detail
• Typing on a personal computer

Ability to:

• Use and maintain alphabetical and numerical filing systems
• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing
• Provide assistance, guidance, and direction to others in a polite and efficient manner
• Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys
• Understand and carry out complex verbal and written instructions
• Apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, appropriately complete forms, and provide information to customers
• Pay attention to detail
• Establish and maintain effective working relationships with other employees, subordinates, superiors, and/or the general public
• Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills

Pay

$57,964

Benefits

The Maryland Judiciary offers a generous benefit package including:

• Medical, dental, and vision insurance
• Life insurance
• Paid time off and paid holidays
• Tuition assistance
• Continuing education programs
• Employee assistance programs
• State Retirement and Pension plans

Schedule

Full Time