Lead Admin - Crude Trucking

Primary Responsibilities

• Assist others and work independently, in gathering and analyzing data and assembling it for use in internal/external meetings, presentations or reports
• Maintain and/or assemble and publish reports such as budget and expenditure tracking and reconciliation spreadsheets
• Calendar maintenance and appointment scheduling for Directors
• Tracking and processing of quarterly driver Safety Bonuses
• Initiating set-up of Driver Qualification files
• Works in tandem with the HR department, and field supervisors on driver onboarding tasks, such as assignment of user Id’s
• Meeting coordination and scheduling
• Manage local conference room booking through Outlook tools
• Take, store and distribute meeting notes
• Affiliate with expense report processing
• Invoice processing
• Record keeping and maintenance of departmental files
• Travel scheduling and coordination.
• Regular audit and ordering of office supplies
• General clerical, and administrative tasks and project responsibilities as needed

Minimum Requirements

• HS graduate;
• Minimum of 5 years experience in a challenging, fast-paced work environment.
• Must be proficient in MS Office Suite: MSWord, Excel, Power Point, Outlook.
• Additional software experiences a plus.

Preferred Experience

• Associates degree or business/secretarial school certification.

Special Considerations

• On occasion, will be required to support emergency response which requires significant changes to work schedule, including overtime and some weekend work.