Law Firm HR Specialist

About the role

The Law Offices of James L. Arrasmith is seeking a Law Firm HR Specialist to assist with daily HR tasks. This role involves hands-on work and does not require managerial oversight.

Responsibilities

• Help with recruiting, posting jobs, reviewing resumes, managing candidate tracking, and scheduling interviews.
• Communicate with candidates during the hiring process.
• Onboard new attorneys, paralegals, legal assistants, intake staff, administrative staff, and contractors.
• Track onboarding tasks, training assignments, system access, and policy acknowledgments.
• Maintain HR records, including offer letters, onboarding documents, attendance records, training records, HR notices, and offboarding records.
• Track attendance and timekeeping issues, such as absences, sick days, late arrivals, missed shifts, and schedule changes.
• Prepare HR trackers, spreadsheets, summaries, and routine documentation.
• Serve as a professional point of contact for HR inquiries.
• Document employee concerns and escalate sensitive issues to the appropriate leader.
• Support offboarding processes, including equipment return, access removal, and separation documentation.
• Maintain strict confidentiality in all HR matters.

Requirements

• Prior HR, recruiting, onboarding, administrative, or law firm operations experience.
• Strong written and verbal communication skills.
• Strong attention to detail.
• Good organization and follow-through.
• Ability to manage multiple tasks and deadlines.
• Ability to document issues clearly and professionally.
• Good judgment on escalating issues.
• Comfort working with attorneys, legal staff, administrative staff, contractors, and remote workers.
• Experience with Google Workspace, Microsoft Office, Slack, ADP, Deel, or similar systems.
• Knowledge of California workplace documentation and compliance concepts.

Qualifications

• Law firm or legal office experience is preferred.
• Comfort using email, spreadsheets, Slack or similar messaging tools, HR systems, and document-management tools.

Skills

• Strong follow-through and good judgment.
• Clear communication with attorneys, staff, candidates, and remote workers.
• Professionalism and confidentiality.
• Confidence in handling multiple tasks and deadlines.

Benefits

Compensation will vary based on experience, qualifications, and the final scope of responsibilities. The base pay range for this role is $19 – $26 per hour.

Pay

The base pay range for this role is $19 – $26 per hour.

Schedule

Details on the schedule will be provided upon hire.