Land Technician

About the role

The Land Technician position will be working as the first point of contact in a fast-paced and dynamic office. This position requires a strong ability to multi-task by performing a large range of tasks such as answering phones, greeting visitors, scheduling meetings, data entry/organization, interpreting land records, drafting contracts, maintaining digital and hard copy files, and providing administrative support to various departments. An ideal candidate is an excellent communicator and an efficient problem-solver, coachable, with an ability to maintain patience and composure at all times.

Responsibilities

• Provide administrative support to multiple department heads to support general office operations.
• Perform receptionist duties including but not limited to answering phones, greeting visitors, scheduling meetings and calendar maintenance for office staff.
• Gather, organize, deliver, and track incoming and outgoing mail.
• Organize and maintain digital and hard copy files daily.
• Perform regular data entry into spreadsheets and databases for Engineering and Land Department, utilizing reports extracted from public records and internal sources.
• Absorb and interpret legal land documents (i.e. deed, lease, easement, etc.)
• Avoid delays in submitting completed assignments prior to deadlines.
• Collaborate with managers and coworkers on site and in person for technical and procedural support.

Requirements

• Advanced knowledge of Microsoft Suite including Access, Word and Excel.
• Fundamental computer applications necessary for performing the job function, (e.g.: Microsoft Word, Microsoft Excel, PDF converter, Deed Plotting programs, etc.).
• Demonstrate advanced proficiency with Microsoft Office software, especially Word and Excel.
• Be detail-oriented, hands-on, self-motivated, able to work independently and on group projects.
• Be proactive, deadline-focused, organized with ability to set priorities & manage multiple tasks.
• Possess strong interpersonal presentation skills, capable of working with all organizational levels.
• Analyse and gather information from a variety of resources and synthesize data for reports.
• Competently utilize a computer and use it effectively.

Qualifications

• Prior work experience assisting management with administrative duties and daily routines.
• General Abstracting practices applicable to Title Research preferred.
• Interpreting legal land documents (i.e. deed, lease, easement, etc.) preferred.
• Persistent personality and an attitude that overcomes obstacles to achieve assigned objectives.
• Proven record of submitting completed assignments prior to deadlines and ability to work efficiently under strict time restraints.