Land Solutions, Document Management Specialist (Broadview Heights, OH)

About the role

The Document Management Specialist supports active projects across transmission, pipeline, and renewable energy markets. This role involves managing title, lease documentation, and project files, ensuring they are accurate, compliant, and delivered on time.

Responsibilities

• Title & Deed Research
• Review real estate records to establish chain of title and confirm authorized signatories
• Conduct deed research using county records and online databases
• Cook title companies to obtain accurate and timely documentation
• Serve as a key partner to Project Managers and Land Agents
• Support Land Agents by identifying additional title or curative requirements
• Prepare, review, and quality-check leases, easements, and land agreements using client-approved templates
• Ensure all documents meet county recording standards and client requirements
• Review GIS exhibits to confirm parcel accuracy within agreements
• Assemble execution packages and manage document tracking through completion
• Project & Workflow Coordination
• Maintain organized and compliant project files in accordance with Atwell standards
• Track document turnaround times and communicate status updates to Project Managers and team leadership
• Cook workflow management, prioritization, and issue resolution across multiple active projects
• Land Acquisition Support
• Assist with landowner research and contact verification as needed
• Support landowner packet preparation and public meeting coordination
• Maintain and update project databases (e.g., geoAMPS, FlairDocs)

Qualifications

• 2+ years of experience in title research, abstracting, or right-of-way documentation
• Strong understanding of real estate documents, deeds, and title review processes
• Experience supporting land acquisition, pipeline, transmission, or renewable energy projects preferred
• Proficiency in Microsoft Office and document management systems
• High attention to detail with the ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to work cross-functionally with field and office teams

Education

Bachelor’s degree required

Disclaimer

While AI tools may support your application process, this role is built on human talent. Your judgment, experience, and character matter most, so we encourage you to showcase what makes you uniquely you.