Consultant, Land Services Document Specialist

Shape the foundation of critical energy infrastructure projects through precision, organization, and document excellence. At ERM, we support electric transmission and distribution projects across the Richmond, VA and Charlotte, NC areas. This role ensures complex project documentation is accurate, organized, compliant, and readily accessible throughout the project lifecycle.

About the role

Successful infrastructure projects depend on accurate, accessible, and well-managed documentation. As a Document Specialist, you will help maintain the integrity of critical project records while supporting project teams, clients, and stakeholders across multiple projects and geographic regions. Your attention to detail, organizational expertise, and commitment to quality will directly contribute to project execution, risk management, compliance, and client satisfaction.

In this role, you will serve as a trusted resource for document control and records management, helping project teams maintain quality standards, meet regulatory requirements, and deliver exceptional client service. Your work will support efficient project delivery while ensuring that important project documents remain accurate, secure, and readily available when needed. You will also contribute to ERM's culture of safety, operational excellence, and continuous improvement by identifying efficiencies and maintaining high standards of document management.

Responsibilities

• Prepare, revise, and assemble project-specific real estate documents, including easement agreements, option agreements, licenses, access agreements, permits, and other land rights instruments in accordance with client requirements.
• Sort, label, categorize, and archive digital and paper files.
• Proofread and check documents for completeness, accuracy, and proper formatting.
• Track revisions and ensure staff use only current, up-to-date document versions.
• Quickly locate and provide requested files to internal teams or external auditors.
• Follow strict privacy laws and company retention schedules.
• Maintain accurate and organized records across project phases.
• Support document retrieval, auditing, compliance, and reporting requirements.
• Collaborate with project teams and departments to improve document workflows and efficiencies.

Requirements

• Required High School Diploma or equivalent experience.
• 2+ years (3+ years preferred) of document control experience.
• Ability to handle large volumes of information systematically.
• Experience using electronic document management systems (EDMS), cloud storage platforms, and Microsoft Office applications.
• Strong attention to detail with the ability to proofread documents for completeness, accuracy, and proper formatting.
• Ability to work effectively with multiple departments to streamline workflows and support project objectives.
• Strong organizational, communication, and time-management skills.
• Ability to work under supervision while managing multiple priorities and deadlines.
• Valid driver's license and ability to operate a company vehicle due to frequent travel to various client locations.
• This position is not eligible for immigration sponsorship.

Qualifications

• Bachelor's Degree preferred or equivalent experience.
• Experience supporting real estate, land rights, utility, energy, infrastructure, or environmental projects.
• Experience managing complex project documentation across multiple projects and locations.

Pay

The anticipated annual base pay is $77,700–$96,600 (USD). Actual pay will depend on factors such as education, experience, skills, location, performance, and business needs. In some cases, pay may fall outside this range.

Benefits

• Comprehensive benefits package, including paid time off and parental leave.
• Medical, dental, vision, life, disability, and AD&D insurance.
• 401(k) or RRSP/DPSP.
• Bonus pay eligibility (casual and fixed term/flex force employees are not bonus eligible).