Kids Ministry Coordinator (Saratoga)

Part-time role up to 30 hours per week, Sunday–Thursday, with occasional Fridays, Saturdays, or evenings as needed.

Hourly pay: $26 per hour.

About the Role

WestGate Church, a non-denominational, multi-congregational church in Silicon Valley, is seeking an energetic, skilled Kids Coordinator to help provide a safe, warm, and welcoming environment for children and their families.

Responsibilities

• Help execute WestGate Kids environments, ensuring a safe, prepared, and welcoming experience for children and families.
• Support classroom flow, transitions, and overall program experience, including real-time problem solving (staffing, kids’ needs).
• Help recruit, hire, train, and onboard childcare workers, building a strong and reliable team.
• Schedule childcare staff and support Sunday and event coverage using Planning Center Online (PCO).
• Serve as a point of contact for parents, providing support, communication, and a welcoming check-in experience.
• Partner with the Kids Pastor throughout the week by supporting Sunday scheduling, preparing curriculum and materials, and ensuring all environments are ready for Sunday.
• Support and encourage Serve Team members, helping build a healthy and positive team culture.
• Ensure all Kids environments are clean, organized, age-appropriate, and fully stocked with necessary supplies and materials.
• Help implement curriculum, activities, and simple lessons across environments.
• Support execution of kids programming and events beyond Sundays as needed.
• Follow and enforce WestGate Child Protection Policies at all times, maintaining a safe and secure environment.
• Complete incident/ouch reports and communicate with parents when needed.
• Coordinate room reservations, event setup, and scheduling through PCO.
• Maintain accurate documentation and ensure compliance with all policies and procedures.

Requirements

Personal Qualifications

• Passionate Jesus follower, actively learning and living the way of Jesus: loving God, neighbor, and one another.
• Understanding of and alignment with WestGate’s theology, vision, and values, using them as a filter for decisions.
• Embodiment of staff values: Holy, Humble, Hungry, (People-)Smart.
• Exemplification of essential competencies: oversight, strategy, team leadership, self-leadership, chemistry, communication, execution, stewardship, formation, proficiency.
• Commitment to continual growth: spiritual, personal, professional; invests in the growth of others.
• Demonstrates strong chemistry, connecting well with people as a relational team player.

Professional Qualifications

• Bachelor’s Degree from a four-year college or university; or over two years related experience and/or training; or equivalent combination of education and experience.
• Positive, professional, self-starter with the ability to organize and prioritize responsibilities and projects with minimal direction.
• Maintains a high level of confidentiality, handling situations with discretion, diplomacy, and tact.
• Exhibits personal and professional discernment and discretion.
• Superior communication skills: written and verbal.

Leadership Components

• Motivational Leadership – “I lead through platform” – Inspire action through platform leadership and motivational speaking. (1/5)
• Strategic Leadership – “I lead through strategic planning” – Advance our mission through data, planning, execution, and reporting. (4/5)
• Directional Leadership – “I lead through vision” – Ensure progress by defining goals, key objectives, and providing guidance. (3/5)
• Relational Leadership – “I lead through connection” – Foster growth and well-being through personalized connection and care. (5/5)
• Team Leadership – “I lead through team” – Build team by recruiting, training, scheduling, and celebrating contributors. (5/5)

Physical Demands

• Stand for extended periods.
• Perform walking, bending, twisting, and kneeling.
• Navigate stairs.
• Demonstrate finger and hand dexterity for computer, instrument, and tool operation.
• Possess specific vision abilities, including close, distance, color, and peripheral vision, with the ability to adjust focus.
• Lift and carry up to 20 pounds with or without assistance.

Work Conditions

• Operate in a professional office or church environment with standard equipment like computers, printers, filing cabinets, and telephones.
• Lead in settings with various equipment, cables, stage lights, loud sounds, and visual stimuli.