KC-46 Executive Office Administrator

Position Responsibilities

Provides high-level of comprehensive administrative and professional support to multiple executive level Directors and their teams.
Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports, and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement;
verifies payments to corporate credit cards.
Tracks and maintains information relative to department and business operations.
Communicates a wide variety of information to multiple audiences.
Prioritizes and schedules executive Directors’ time and availability for efficient use of time.
Tracks and maintains designated conference room schedules for availability and efficient use of resources.
Works closely with the Office Assistant (OA) team and others to quickly respond to various Program and facility needs.
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
Orders and maintains office supplies.
Plans and executes logistics for executive level internal and external events.

Basic Qualifications (Required Skills/Experience)

Experience directly supporting senior/executive leaders.
Experience coordinating and scheduling meetings.
Proficient utilizing Microsoft Office Suite.
Experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement.
Experience in a role that required interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team.

Preferred Qualifications (Desired Skills/Experience)

Vocational school/Associate degree or higher.