K-12 Arts Program Associate

Responsibilities

• Logistics & Event Management: Streamline event and training logistics by utilizing automated scheduling and management tools to oversee space reservations and permitting.
• Data & Rostering Services: Collaborate with the Rostering Services team to ensure accurate K–12 rostering and use data management systems to maintain precise elective, club, and transcript information.
• Procurement Operations: Enhance procurement operations by leveraging AI-driven workflows to streamline the acquisition of goods and services.
• Travel Coordination: Coordinate travel and logistical support for multi-day, out-of-area events using digital tools to optimize resource allocation and planning.
• Process Optimization: Identify operational bottlenecks through data analysis and implement tech-based improvements to reduce school-based workstreams, ensuring alignment with Scholar Talent 2.0 strategic goals.
• Special Projects: Execute special project assignments designated by the Executive, Growth & Scholar Talent or the Scholar Talent Leadership Team to advance operational efficiency and programmatic scaling.

Requirements

• Support the implementation of our 3–5 year strategic plan by leveraging AI-driven tools to automate scheduling, data management, and procurement workflows.
• Commit to interdisciplinary collaborations across multiple teams through the appropriate organization channels.
• Operate seamlessly in a fast-paced environment and drive results independently.
• Track and manage multiple forms of operational data across several Scholar Talent content areas to identify bottlenecks and implement tech-based solutions.
• Secure space reservations and permits required for Scholar Talent events.
• Manage the calendar of the Executive, Growth & Scholar Talent, including coordinating external appointments.
• Perform general administrative duties including purchasing, receipts processing, travel booking, and expense reimbursement for the Executive, Growth & Scholar Talent.
• Prepare materials for a range of internal All-Staff meetings.
• Communicate openly, clearly, and urgently about all tasks, including proactive roadblock escalation.

Qualifications

• Are Tech-Forward: Demonstrate a clear interest or experience in applying AI, process automation, and new technologies to solve complex operational and logistical challenges.
• Are an Experienced System-Builder: Have a proven track record of improving operational systems, showing an aptitude for rigorous, data-driven decision-making.
• Possess Strong Project Management Skills: Have strong organizational and time-management habits, with the ability to balance immediate team needs with long-term strategic goals.
• Are a Stellar Communicator: Possess exceptional written and verbal communication skills, with the ability to exercise discretion and judgment when handling highly sensitive and confidential information.
• Are Highly Adaptable: Thrive in a dynamic, fast-paced work environment, pay meticulous attention to detail, and successfully navigate interpersonal or cross-functional challenges.
• Have a Passion for the Arts/Athletics: Value educational excellence and bring relevant collaborative or leadership experiences (e.g., playing on an athletics team, performing in an orchestra, or serving as a technical director for a theatrical institute or company).
• Embody our ETHOS: Excel in Teamwork, Humor, and Ownership, keeping our Scholars top of mind in every outcome.
• Technical Footprint: Are highly proficient with G-Suite products (Docs, Sheets, Forms), Zoom functionality, and advanced data management systems.

Benefits

• Compensation Range: $66,300 - $66,300 USD
• Full Benefits Program
• Opportunities for Professional Growth