Justice Court Clerk/Trainee

About the role

The Justice Court Clerk Trainee position at Churchill County Justice Court requires strong clerical and organizational skills. The role involves providing specialized, legal office support to ensure case files, documentation, and participants are organized and available for efficient courtroom operations. The position also entails acting as a liaison between the court and proceeding participants, processing and maintaining records, and responding to inquiries.

Responsibilities

• Prepares and distributes court calendars; ensures all files, documents, evidence, and other materials are available and organized before court sessions.
• Maintains chain of evidence and ensures security of all files and documents; organizes, maintains, and purges files and documents.
• Processes daily reminders, returns, documents, and requests from other agencies and the public.
• Attends court, administers oaths, maintains minute orders, and prepares orders resulting from court proceedings.
• Calendars case settings, coordinating with participant schedules, bind-over regulations, and other required deadlines; maintains current records on case status.
• Responds to inquiries and provides factual information regarding court proceedings to attorneys, court officials, County staff, and the public.
• Maintains liaison with attorneys; assigns appointments and ensures attorneys have been notified.
• Provides data entry of all cases, traffic tickets, etc.
• Composes a variety of correspondence and other written materials from instructions or brief notes; types or word processes a variety of materials; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Receives and processes fees, fines, and other monies; prepares receipts and balances such money.
• Sets up and maintains case numbers; organizes case files; maintains accurate records and files.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• High School Diploma/GED; AND two (2) years of customer service and/or office experience; OR an equivalent combination of education, training and experience.
• Knowledge of policies, procedures, rules and regulations related to court operations.
• Computer applications involving word processing, data entry and/or standard report generation.
• Business arithmetic; office administrative practices and procedures.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Legal office terminology, processes, procedures and the format for legal documents.
• Techinques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.
• Demonstrates regular, reliable and punctual attendance.

Skills

• Organizing court activities and recording court proceedings accurately.
• Understanding and applying applicable codes and regulations.
• Using applicable legal office terminology, forms, documents and procedures in the course of the work.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing, prioritizing and coordinating work activities, multitasking and meeting critical deadlines in a very high-paced office environment.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Organizing, managing and monitoring cases and maintaining accurate files, records and statistics.
• Dealing successfully with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained.

Benefits

Churchill County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment.

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation. New employees are required to submit to a background investigation and if hired for a safety-sensitive position, a drug/alcohol screen. Employment is contingent upon passing the background and the drug/alcohol screen (if applicable).