Junior Management & Policy Analyst

About the role

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Responsibilities

• Conduct research, prepare reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
• Provide internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures, and general administrative compliance
• Assess past, current, and/or future policy and develop supporting documentation such as SOPs, guidance, potential training how-to’s or briefings, and FAQs
• Facilitate the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures
• Coordinate and prepare travel arrangements, authorization, and vouchers on behalf of government staff through the organizational travel system
• Write and edit memos, develop spreadsheets, file, and copy documents
• Compile correspondence, briefing materials, talking points, and reports for review/approval by government staff
• Review and confirm meeting invitations include the correct title, purpose, agenda, documents, and appropriate list of attendees
• Take meeting minutes/notes, provide executive summaries and action items for government approval, and distribute once approved
• Comply with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures
• Draft responses to written requests
• Comply with the Plain Writing Act of 2010 for all applicable communications, and ensure all communication includes the appropriate tone and style for the intended audience
• Review/analyze accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication
• Conduct off-site meeting venue research as needed
• Plan and facilitate working sessions and other efforts as requested by government staff
• Organize briefing materials and action items by preparing binders or as requested by government staff
• Manage records in accordance with the agency policy by reviewing, filing, scheduling and archiving documents
• Be detail-oriented and a flexible problem-solver who is comfortable managing complex tasks and prioritizing competing demands
• Multi-task and operate comfortably in a fast-paced environment, adapting in real time to new information

Requirements

• Bachelor’s degree and 5+ years of experience
• Ability to juggle priorities across multiple executives
• Adaptable/flexible and able to pivot onto other activities to keep up with executive fast response requirements
• Strong writer with the ability to break down information and provide a synopsis for a broader audience, and to support more detailed policy documents
• Strong basic consulting skills; able to act as a partner to senior managers or executives and provide support in helping craft responses, build PPT briefings, conduct basic analysis by organizing, synthesizing, and making sense of information or numerical data
• Strong background in Microsoft Office (Excel, PowerPoint, OneNote, Word); additional bonus for working knowledge of Power BI and Visio
• Ability to utilize SharePoint to manage information; understanding of Knowledge Management principles that allow you to organize information in a manner that makes it accessible to user communities
• Pro-active work style; able to take minimal direction and be productive in advancing organizational initiatives where necessary

Preferred: DHS Suitability/Policy-related background for cybersecurity and supply chain.

Travel Requirement

This is a hybrid position, with work performed both remotely and at designated client or corporate locations, as needed. Travel requirements may vary depending on project assignments, client meetings, or internal collaboration and will be communicated in advance whenever possible.

U.S. Work Authorization

Due to federal contract requirements, only U.S. citizens are eligible for this position. This position supports a federal government contract and requires the ability to obtain and maintain a Public Trust or Suitability Determination, depending on the agency’s background investigation requirements.

Benefits

• Salary range: $100,000–$110,000 annually (final compensation determined by education, experience, qualifications, skills, and applicable contract requirements)
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development