Junior Executive & Office Assistant

About the role

This role supports the CEO and keeps the office running. It is a mix of executive support, office management, company events, and hands-on help with our marketing and tradeshow effort. It suits someone early in their career who is organized, resourceful, and wants exposure across a whole company rather than a narrow lane.

Responsibilities

• Calendar and scheduling. Managing the CEO’s calendar, booking and rescheduling meetings, resolving conflicts, protecting focus time, and making sure the day actually holds together.
• Inbox and communications support. Working the shared travel, HR, and admin inboxes in Front. Keeping them clean, routing what belongs to someone else, and surfacing what needs the CEO.
• Team travel. Flights, hotels, and ground transportation for the CEO and the sales team heading to tradeshows and vendor meetings.
• Office management. Supplies and grocery orders, equipment and desk setup for new hires, visitor preparation, office vendor accounts, and generally noticing what needs handling before anyone asks.
• Company events. Quarterly outings, the holiday party, summer events, and client appreciation. Venue, vendors, invitations, RSVPs, logistics, and follow-through.
• Marketing and tradeshow support. Working alongside our Chief Growth Officer on our event and marketing effort. Tradeshow booth logistics and specs, shipping and storage of event equipment, event content and collateral, printed materials and business cards, and Canva work for one-pagers and social posts.
• Meeting and systems support. Logistics for our weekly leadership and department meetings, tracking to-dos in Asana, and light user administration across our tools including Front, Fireflies, Asana, and SalesMSG.
• Document routing. Sending agreements for signature through DocuSign and Adobe, filing executed documents in SharePoint, and following up on outstanding signatures.

What you’ll own

You will work directly with the CEO, our Director of People & Operations, our Chief Growth Officer, and our Senior Executive Assistant.

What we’re looking for

• 2+ years in an assistant, coordinator, or operations support role
• Strong organization, since several things will be moving at once as a matter of course
• Good written communication, since you will draft on behalf of the CEO
• Comfort learning software quickly; experience with Asana, Front, Canva, or similar is a plus
• Willingness to follow up with people, including people senior to you, when a deadline is at risk
• Discretion with confidential information including compensation, personnel matters, and financial data

What we offer

• Compensation $60,000-72,000
• 100% employer-paid health insurance for employees (HDHP plan)
• HSA with employer contribution
• Voluntary dental, vision, life, and AD&D coverage
• Unlimited time off after 90 days
• 11 paid company holidays
• Direct exposure to the CEO and leadership team at a growing company