Junior Contract Administrator - Aluminum

Responsibilities

• Proactively coordinate internally across departments (Legal, Credit, Risk, Treasury, etc.) and with other Gerald global offices as needed; and externally with trade counterparts, warehouses, ports, stevedores, and other third-party service providers to negotiate and procure necessary logistics services (trucking, rail, barge) to support the needs of the physical trading business.
• Develop and maintain high-quality customer service relationships with various counterparties, including producers, consumers, and service providers, in a manner that creates operational synergies across the supply chain.
• Proactively monitor contractual documentation, such as purchase/sales orders, invoices, shipping documents, and title documents, to ensure contractual obligations are met and executed in an accurate, timely, and cost-efficient manner.
• Maintain internal records, including inventory on hand, goods in transit, and various bearer documents; continuously reconcile inventory records for reporting to Traders, Credit, and Treasury, as well as various external stakeholders.
• Maintain and distribute storage and freight cost databases in order to facilitate timely and accurate trading decisions.
• Responsible for timely releases, invoicing, and execution of other documentation to counterparties, as well as subsequent coordination of payments with the Treasury Department.
• Ensure timely and accurate processing and payment of vendor invoices.

Requirements

• Bachelor’s degree required.
• Additional European Language Skills Are a Plus.
• Good knowledge of Incoterms® 2020 is a plus.
• Proficiency in Microsoft Office Suite applications, with advanced Excel and Word capabilities.
• Strong organizational, planning, and follow-up skills, with the ability to work collaboratively in a team environment and meet strict deadlines in a fast-paced environment.
• Courteous and flexible customer service attitude.
• Strong analytical mindset, problem-solving ability, attention to detail, and decision-making skills.
• Ability to work in-office five days a week and flexibility to work additional hours as required.
• Willingness to travel domestically and internationally (Asia, Dubai, UAE) as required by the company.