Junior Administrator (Part Time)

About the Role

Tri Star Sports and Entertainment Group is a renowned business management firm serving high-net-worth clients in the sports and entertainment industry. We provide comprehensive financial and advisory services including accounting, tax, tour management, and wealth preservation strategy. We foster a culture of professionals committed to super-serving our clients and their trusted advisors, employing innovative methods to deliver the highest level of accounting and business management services.

This is an entry-level, part-time position requiring a highly organized individual with strong initiative, capable of completing multiple projects in a deadline-driven environment. The role demands effective communication and the ability to work collaboratively with other department members to achieve goals and objectives.

Responsibilities

• Communicate with the internal team to determine project requirements and objectives.
• Assist with facilitating meetings.
• Support monthly credit card reconciliation processes by reviewing transactions, monitoring balances, following up on missing documentation, and resolving discrepancies.
• Request project status and updates from stakeholders and the accounting team to ensure deadlines are met.
• Report project status, updates, concerns, and solutions to the accounting team and management.
• Assist with prioritizing tasks for the business management team; effectively communicate updates to appropriate parties and solicit assistance where needed.
• Maintain up-to-date records of critical client information (identification, safe list, logins, etc.).
• Maintain professional communication with vendors and trusted advisors.
• Follow and maintain all communication on the team phone as defined by company policy.
• Assist with email management and tasks for the internal team.
• Assist with accounts payable processing and requesting required backup to facilitate payment processing.
• Assist with tracking and updating checklists and calendars; notify the team of necessary action items.
• Scan, file, and complete other basic administration to support staff and managers.
• Complete ad-hoc projects, tasks, and assignments as directed by leadership.

Requirements

• Bachelor’s degree or current enrollment in Business, Music, or a relevant industry program.
• Experience using Excel is highly preferred.
• Previous accounts payable or credit card reconciliation experience is preferred.
• Ability to work 4 hours per day or up to 20 hours per week.
• Ability to reliably commute and report to the Tri Star office.

Skills

• Strong written and verbal communication skills with the ability to interact across the organization.
• Extremely detail-oriented to create accurate and timely reports.
• Strong work ethic with a positive attitude and alignment with the company’s culture and values.

Core Values

• Performance: We provide clients with excellent reporting and service.
• Honest & Integrity: We are transparent and accountable, always being truthful to staff and clients.
• Teamwork: We actively participate in group discussions, tasks, and projects.
• Commitment: We are dedicated to our roles within Tri Star, the core values of the firm, and the clients.
• Technology: We seek to capitalize on innovative technologies and contribute to positive change in the firm.