Junior Accounting Assistant, Hybrid

About the role

The Accounting Specialist is part of the Finance & Accounting team. The Specialist is a hands-on AP/AR processing role and contributes to the success of the company by supporting the Finance & Accounting department with day-to-day tasks involving any Accounts Receivable or Accounts Payable responsibilities, working with vendors, and supporting our team members.

Major Duties Include

• Accounts Payable, Freight, and Vendor Support: Monitor freight invoices daily through the company’s AI invoice partner and follow up on exceptions, discrepancies, or missing support. Perform weekly freight invoice reconciliations and freight payment card reconciliations to support timely and accurate vendor payments. Post FTZ consumption invoices, service invoices, container freight invoices, and related transactions in SAP or applicable systems. Submit weekly inventory financing requests to the lender, maintain supporting documentation, and post approved activity accurately in SAP. Perform quarterly 1099 vendor spot checks and assist with annual preparation and issuance of vendor 1099 forms.
• Accounts Receivable and Customer Account Support: Respond daily to business partner inquiries submitted through the Accounts Receivable shared inbox, escalating matters as needed. Research short payments, overpayments, refunds, deductions, and other account discrepancies to support accurate customer account balances. Maintain and post business partner exemption certificates monthly, ensuring required documentation is received, organized, and available for review. Support monthly review of the Accounts Receivable ledger, including research, follow-up, and documentation needed to maintain ledger integrity. Assist with sales tax research, issue resolution, documentation requests, and audit support as needed.
• Compliance, Controls, and Department Support: Maintain accurate support documentation for reconciliations, invoices, adjustments, exemption certificates, vendor records, and audit inquiries. Follow established Finance and Accounting procedures, approval requirements, and internal control expectations when processing transactions. Support month-end close activities, including account research, reconciliation follow-up, documentation, and other assigned close-related tasks.
• Other Duties: Record personal daily punches and approve accurate bi-weekly time and attendance records. Actively participate in one-on-one meetings, team meetings, training, and department communication. Assist with additional duties, projects, and cross-functional support as assigned by leadership. Support the Finance team as needed with assigned tasks, coverage, projects, and day-to-day department priorities. Promote FOH® culture through professional, respectful, and service-focused interactions with team members, vendors, and business partners.

Education, Experience, and Computer Skills

• Minimum of 1-2+ years’ experience in accounting
• Previous experience with both AR and AP
• College degree in Accounting, Finance, or related (preferred)
• Proficient in Microsoft Applications, Excel
• Knowledge in ERP systems, SAP B1 (highly desired)

Skills Needed for Success

• Strong customer service and interpersonal skills
• Critical accuracy in all financial transactions and projects
• Ability to handle confidential information
• Follows directions and works under pressure to meet deadlines
• Stress and time management skills
• Analytical, creative, practical problem-solving skills
• Work collaboratively and as part of a diverse team
• Communicate with excellence and clarity both verbally and in writing
• Project management skills and strong attention to detail
• Tech-savviness

Desired Characteristics and Qualifications

• Organized, action and detail oriented
• Demonstrates sound work ethics
• Possesses cultural awareness and sensitivity
• Ability to re-arrange tasks as priorities change
• Hightly enthusiastic, positive-minded, and composure in challenging situations
• Thrives in a goal-driven environment

Benefits & Pay

At FOH®, we value our team members as our most important asset, which is why we offer a benefits package designed with their well-being in mind. In addition to multiple medical and dental options with supplemental insurance and 401(k) plan (fully vested), we offer paid holidays, vacation, and even time off to volunteer in the community and local charities. Our team also enjoys a collaborative culture that supports their growth. The salary/hourly range for this role represents numerous factors considered in the hiring decisions, including, but not limited to, work experience, territory, geographical location, etc. As such, starting pay for the successful candidate(s) could fall anywhere within the stated range.