Judicial Clerk II

Mission Statement

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

• Performs skilled administrative, customer service, and technical support work related to court operations: Docket management, courtroom duties, case processing, managing the full life cycle of multiple case types within the Clerk of Court’s office.
• Works independently under general supervision and may guide newer staff.

Essential Functions

• Provides case management, customer service, and judicial officer support for clients, officers, and other judicial staff over the counter, in the courtroom, and via phone and email including filing, scanning, and uploading documents.
• Instructs customers on case types and procedures.
• Shares applicable information for law enforcement, attorneys, correctional officials, and other outside agencies.
• Responds to customer's inquiries over the counter, via phone, email, and voice mail.
• Acts as liaison between division/Judicial Officer and customers, directs parties to correct location and/or divisions, de-escalates situations of stress or conflict, and explains court processes without providing legal advice.
• Creates, processes, and manages electronic and paper-filed case documentation, including entering and tracking codes related to case status, processing exhibits, plea agreements, sentencing, restitution, court ordered fees, notices, court orders, post bonds, bond forfeitures, warrants, and protection orders.
• Maintains case management system, including reviewing and updating case status and case screening, preparing case for assigning to court divisions, reviewing and issuing complex orders from the court, and managing case status reports.
• Processes payments. Reconciles cash drawer and prepares the daily deposit.
• Provides direct support and communication to judicial officers, including drafting and revising court orders, maintaining calendars, preparing and submitting mileage reimbursement, and composing correspondence.
• Processes opinion issuance, including reviews and submissions from chambers to the clerk’s office, maintains the weekly opinion announcement, reviews and edits opinion captions, transmits opinions to legal research vendors, and updates the case management system with opinion related deadlines and status.
• Performs courtroom management including preparing daily dockets, ensuring courtroom cleanliness and stock of supplies, checking-in and directing parties, and ensuring proper case flow.
• Affords courtroom audio/visual, recording, and virtual conferencing systems to ensure accurate and clear recordings of all hearings.
• Schedules interpreters as needed.
• Participates in cross-training to assist courtrooms and dockets across the district and facilitate coverage in different areas/divisions.
• Performs other duties as assigned.

Supervisor Responsibilities

• Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees.

Knowledge & Skills

• Work requires comprehensive, practical knowledge of work processes.

Physical Effort Requirements

• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.
• Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment

• Relatively free from unpleasant environmental conditions and/or hazards.

Physical Demands

• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.
• Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Location

Office or similar indoor environment.

Exposures

• Individuals who are hostile or irate;
• Individuals with known violent backgrounds.