Judicial Assistant

Job Title Judicial Assistant Division/Department Honorable Kendra Y. Ausby?s Chambers Closing Date October 10, 2026 Location Appellate Court of Maryland 361 Rowe Blvd., Annapolis, MD 21401. Salary $73,646 FLSA Status Exempt At Will Yes Position Type Full Time The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Maryland Judiciary Benefits (mdcourts.gov) About the Maryland Court System | Maryland Courts (mdcourts.gov) Maryland Judiciary Salary Scales 2026 Main Purpose Manages the day-to-day operations of Judge Ausby?s chambers. Responsibilities include, but are not limited to performing secretarial, complex administrative and paralegal tasks for Judge Ausby. Reviews and prioritizes all incoming correspondence and coordinates responses. Frequently interacts with other judges and high-ranking officials. Compiles data, conducts research, and drafts reports. May lead and/or supervise other support positions. Work is performed under minimal supervision. Essential Duties And Responsibilities Document Management: Organizes and inventory incoming confidential materials regarding sensitive case information in association with monthly conference and argument schedules. Reviews petitions for writ of certiorari and related pleadings to create a list of issues and note recusals when applicable. Prepares bench books and docket sheets, and label briefs for arguments. Proofread and edit documents and draft correspondence. Maintains databases and electronic files. Summarize materials. Prepares spreadsheets for tracking cases. Maintains and supplement law clerk manual. Maintains log of pending cases with deadlines for completion. Maintains office filing system. Purge old case files. Legal Assistant/Paralegal Duties Proofreads draft opinions to check for clarity, spelling and grammatical issues. Assists with clerking process by referencing the Bluebook and the Style Guide to confirm proper formatting of citations and related materials. Assists with cite-checking as needed. Use Westlaw to procure cases for Judge. Conducts general research as needed. Administrative Support And Office Administration Collects, sorts and distributes mail. Answers phones, screen calls and relay messages. Serves as liaison to both internal contacts and external contacts. Maintains Judge?s calendar and schedule appointments. - Manage travel arrangements. Responds to requests for information. Operates office equipment such as copier, fax machine, printers and phones. Maintains supply inventory, check supply levels, anticipating needed supplies and submitting request for supplies as needed. Maintains office law library. Reports maintenance issues. Human Resources-Related Duties Collaborates with law school career development offices to arrange for posting of clerkship and internship announcements. Conducts initial review of applications submitted by law clerk and intern candidates. Creates spreadsheets used to compare strengths of candidates. Assists with interviewing candidates for internship positions and collaborate on hiring recommendations. Maintains records on law clerks and interns regarding employment dates and performance. Responds to employment verification requests for Bar admission candidates and provides notary services when needed. Assists Human Resources department with distribution of information and forms to incoming law clerks. Collaborates with Human Resources to confirm law clerk submission of all onboarding forms and required information. Serves as liaison between Judge, incoming law clerks and outgoing law clerks to coordinate start dates and provide documentation of start dates and separation dates to Human Resources. Clerical Accounting Duties Prepares and processes travel reimbursement requests through General Enterprise Resource Support system. Reviews policies and procedures. Procures photocopy counts and submits for billing purposes. Records petty cash purchases and submit requests for replenishment of petty cash funds. Technology-Related Duties Answers questions with regard to computer programs and court?issued electronic devices. Collaborates with Judicial Information Systems personnel to identify the cause of and solution for computer-related issues that cannot be resolved without their knowledge and assistance. Attends training sessions to become familiar with new software and systems. Minimum Qualifications Education: Associate degree Experience: Four (4) years of work experience in the legal field providing secretarial, administrative or paralegal assistance, or additional court work experience. Note: A Paralegal Certificate or work experience as defined above may be substituted on a year for year basis for up to two (2) years of the required education. Knowledge, Skills & Abilities Knowledge of: Legal terminology and court procedures. General office practices, procedures, and equipment. Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division. Judicial policies, procedures, and forms. Judiciary Human Resources policies and procedures. Skill In Managing priorities to meet critical deadlines while multitasking. Interpersonal communication and relations. Organization and time management. Usage of standard office equipment, computer equipment, and computer applications. Typing on personal computer. The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc. Problem solving, prioritizing, scheduling, and decision making. Reading, comprehension, proofreading, and editing. Customer service and handling problems tactfully and patiently. Accuracy and attention to detail. Ability To Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills. Interpret, apply, and follow a variety of complex written or oral instructions. Compose routine and complex business correspondence. Develop, revise, establish, or implement office procedures and practices. Receive telephone calls and visitors and arrange for appointments and interviews. Maintain records, schedules, expense accounts, and office supplies. Prepare statistical and numerical reports. Perform basic arithmetical calculations and computations accurately. Maintain confidentiality. Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing. Supervise lower-level secretarial or clerical employees, if applicable. Selection Process Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted. Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application. For further information please contact Talent Acquisition at aocta@mdcourts.gov. The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status , physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation .