Judges Secretary 1 (Criminal)
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We must not repeat job title as heading. No Job ID. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. So we need to strip out "How To Apply" etc. Also remove "Supplemental Information" maybe? It contains driver's license, authorization to work, special note, residency law. Those are substantive? They are requirements/conditions. Should we keep them? They are not boilerplate; they are specific conditions. Could be part of "Requirements" or "Qualifications". But we have a Qualifications section already. The supplemental info includes driver's license, authorization to work, background check, residency law. Those could be considered part of "Requirements" or "Additional Information". Since we need to preserve all substantive info, we should include them somewhere. Perhaps under "Requirements" as a list.
We also have Salary info: we need a Pay section if posting actually states them. Yes, salary range given. So we need a Pay section with that info. Also Schedule? The posting mentions Schedule A and B definitions. That's about salary schedule, not work schedule. There's no explicit work schedule (like full-time, part-time). So we should not create a Schedule section unless posting states it. It does not state work schedule, so omit.
Benefits: not mentioned explicitly. So omit Benefits.
We need sections: About the role (maybe "About the position") containing the introductory paragraph about team, purpose, etc. Then Responsibilities (list of duties). Then Qualifications (including experience, substitution, knowledge). Then Pay (salary range). Then maybe Additional Requirements (driver's license, authorization, background check, residency). Could combine with Qualifications? But better to separate as "Requirements". However we already have Qualifications; we could treat supplemental info as part of Qualifications. But the instructions: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we have both Requirements and Qualifications as possible headings. We need to decide what to put where. The posting has "Qualifications" heading explicitly. So we should use that for the qualifications block. The supplemental info (driver's license, authorization, background check, residency) could go under "Requirements". Or we could incorporate them into Qualifications as additional notes. But to follow the heading list, we can have both Requirements and Qualifications sections.
We also have "Skills" maybe not explicit; we have typing, technical, administrative skills, interpersonal communication skills. Could be under Skills. But we already have Qualifications covering experience; we could put skills under Skills. However the instruction: Prefer a few substantive sections over many thin ones. So maybe combine skills into Qualifications or Responsibilities. But we have explicit "Qualifications" heading in the posting; we should keep that. For skills, we could embed within Qualifications or Responsibilities. I'd put interpersonal and communication skills, typing, technical, administrative skills under Qualifications as part of the description.
Thus sections: About the role (intro), Responsibilities (list of duties), Qualifications (experience, substitution, knowledge, skills), Pay (salary range), Requirements (driver's license, authorization to work, background check, residency law). Ensure we don't create empty sections.
We must not include boilerplate like "Equal Opportunity/Affirmative Action Employer" etc. Remove that line.
Also remove "How To Apply" and everything after that.
Now craft HTML.
We need to preserve all substantive information. Let's extract paragraphs.
Intro paragraph: "When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work."
That's about the role.
Then later: "The Atlantic/Cape May Vicinage is seeking a well-organized, detailed oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. The selected candidate will operate a computer for processing information, typing correspondence, documents, and form letters, transcribing dictation, and preparing required reports. They will also view and sort mail, letters, and other documents and follow up as appropriate. They will facilitate the movement of case-related matters."
That could be part of Responsibilities or About the role. But we have a separate Responsibilities list after "Example of Duties". So we can keep the preceding sentences as part of About the role or Responsibilities intro. I'll include them in About the role as they describe the role.
Then "Example of Duties Duties will include, but are not limited to, the following:" then list.
We need to make a - list of duties.
List items:
- Conforming judge's orders and decisions and maintaining the workflow in and out of judicial chambers
- Proofreading typed material for accuracy and correct punctuation, spelling, and grammar
- Performing data entry into systems
- Coordinating and communicating the judge's schedule with division administration and case management personnel
- Preparing and submitting local and state reports
- Managing of incoming and outgoing communications, including mail, telephone, case conference calls, scheduling, and moderating court events remotely utilizing various platforms such as Zoom and Teams, and follow-up of the same
- Procuring supplies, equipment, and inventory for chambers
- Formatting and typing charges, judicial opinions, and other legal documents
- Composing routing correspondence, such as form letters or standard replies to inquiries
- Composing non-routine correspondence
- Filing records
- Additional duties as required and assigned
Also "Regular and predictable physical presence at the worksite is an essential function of this position." That's a requirement; could be under Requirements.
Now Qualifications: "Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments. Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Ability to use a keyboard, no minimum speed. Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful."
We'll put that in Qualifications section as prose or list? It's prose; we can keep as
.
Now Pay: "SALARY: The salary range for this position is $50,776.88 to $75,758.39 for Schedule A, and $50,776.88 to $71,970.45 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B."
We'll put that in Pay section as
.
Now Requirements (or Additional Requirements): from Supplemental Information:
- Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
- Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
- Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
- Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
Also "Regular and predictable physical presence at the worksite is an essential function of this position." Could be under Requirements.
We'll make a
- list for these.
Now ensure we don't include any boilerplate like "The New Jersey Judiciary consists of: ..." That's after How To Apply? Actually appears after How To Apply? Let's see: after "How To Apply" paragraph there is "The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice NeoGov applicant support at 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)". That's boilerplate/application instructions; we must remove.
Thus final HTML fragment:
About the role
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Atlantic/Cape May Vicinage is seeking a well-organized, detailed oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. The selected candidate will operate a computer for processing information, typing correspondence, documents, and form letters, transcribing dictation, and preparing required reports. They will also view and sort mail, letters, and other documents and follow up as appropriate. They will facilitate the movement of case-related matters.
Responsibilities
for prose. We must not repeat job title as heading. No Job ID. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. So we need to strip out "How To Apply" etc. Also remove "Supplemental Information" maybe? It contains driver's license, authorization to work, special note, residency law. Those are substantive? They are requirements/conditions. Should we keep them? They are not boilerplate; they are specific conditions. Could be part of "Requirements" or "Qualifications". But we have a Qualifications section already. The supplemental info includes driver's license, authorization to work, background check, residency law. Those could be considered part of "Requirements" or "Additional Information". Since we need to preserve all substantive info, we should include them somewhere. Perhaps under "Requirements" as a list. We also have Salary info: we need a Pay section if posting actually states them. Yes, salary range given. So we need a Pay section with that info. Also Schedule? The posting mentions Schedule A and B definitions. That's about salary schedule, not work schedule. There's no explicit work schedule (like full-time, part-time). So we should not create a Schedule section unless posting states it. It does not state work schedule, so omit. Benefits: not mentioned explicitly. So omit Benefits. We need sections: About the role (maybe "About the position") containing the introductory paragraph about team, purpose, etc. Then Responsibilities (list of duties). Then Qualifications (including experience, substitution, knowledge). Then Pay (salary range). Then maybe Additional Requirements (driver's license, authorization, background check, residency). Could combine with Qualifications? But better to separate as "Requirements". However we already have Qualifications; we could treat supplemental info as part of Qualifications. But the instructions: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we have both Requirements and Qualifications as possible headings. We need to decide what to put where. The posting has "Qualifications" heading explicitly. So we should use that for the qualifications block. The supplemental info (driver's license, authorization, background check, residency) could go under "Requirements". Or we could incorporate them into Qualifications as additional notes. But to follow the heading list, we can have both Requirements and Qualifications sections.
We also have "Skills" maybe not explicit; we have typing, technical, administrative skills, interpersonal communication skills. Could be under Skills. But we already have Qualifications covering experience; we could put skills under Skills. However the instruction: Prefer a few substantive sections over many thin ones. So maybe combine skills into Qualifications or Responsibilities. But we have explicit "Qualifications" heading in the posting; we should keep that. For skills, we could embed within Qualifications or Responsibilities. I'd put interpersonal and communication skills, typing, technical, administrative skills under Qualifications as part of the description.
Thus sections: About the role (intro), Responsibilities (list of duties), Qualifications (experience, substitution, knowledge, skills), Pay (salary range), Requirements (driver's license, authorization to work, background check, residency law). Ensure we don't create empty sections.
We must not include boilerplate like "Equal Opportunity/Affirmative Action Employer" etc. Remove that line.
Also remove "How To Apply" and everything after that.
Now craft HTML.
We need to preserve all substantive information. Let's extract paragraphs.
Intro paragraph: "When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work."
That's about the role.
Then later: "The Atlantic/Cape May Vicinage is seeking a well-organized, detailed oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. The selected candidate will operate a computer for processing information, typing correspondence, documents, and form letters, transcribing dictation, and preparing required reports. They will also view and sort mail, letters, and other documents and follow up as appropriate. They will facilitate the movement of case-related matters."
That could be part of Responsibilities or About the role. But we have a separate Responsibilities list after "Example of Duties". So we can keep the preceding sentences as part of About the role or Responsibilities intro. I'll include them in About the role as they describe the role.
Then "Example of Duties Duties will include, but are not limited to, the following:" then list.
We need to make a - list of duties.
List items:
- Conforming judge's orders and decisions and maintaining the workflow in and out of judicial chambers
- Proofreading typed material for accuracy and correct punctuation, spelling, and grammar
- Performing data entry into systems
- Coordinating and communicating the judge's schedule with division administration and case management personnel
- Preparing and submitting local and state reports
- Managing of incoming and outgoing communications, including mail, telephone, case conference calls, scheduling, and moderating court events remotely utilizing various platforms such as Zoom and Teams, and follow-up of the same
- Procuring supplies, equipment, and inventory for chambers
- Formatting and typing charges, judicial opinions, and other legal documents
- Composing routing correspondence, such as form letters or standard replies to inquiries
- Composing non-routine correspondence
- Filing records
- Additional duties as required and assigned
Also "Regular and predictable physical presence at the worksite is an essential function of this position." That's a requirement; could be under Requirements.
Now Qualifications: "Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments. Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Ability to use a keyboard, no minimum speed. Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful."
We'll put that in Qualifications section as prose or list? It's prose; we can keep as
.
Now Pay: "SALARY: The salary range for this position is $50,776.88 to $75,758.39 for Schedule A, and $50,776.88 to $71,970.45 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B."
We'll put that in Pay section as
.
Now Requirements (or Additional Requirements): from Supplemental Information:
- Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
- Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
- Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
- Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
Also "Regular and predictable physical presence at the worksite is an essential function of this position." Could be under Requirements.
We'll make a
- list for these.
Now ensure we don't include any boilerplate like "The New Jersey Judiciary consists of: ..." That's after How To Apply? Actually appears after How To Apply? Let's see: after "How To Apply" paragraph there is "The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice NeoGov applicant support at 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)". That's boilerplate/application instructions; we must remove.
Thus final HTML fragment:
About the role
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Atlantic/Cape May Vicinage is seeking a well-organized, detailed oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. The selected candidate will operate a computer for processing information, typing correspondence, documents, and form letters, transcribing dictation, and preparing required reports. They will also view and sort mail, letters, and other documents and follow up as appropriate. They will facilitate the movement of case-related matters.
Responsibilities
. Now Pay: "SALARY: The salary range for this position is $50,776.88 to $75,758.39 for Schedule A, and $50,776.88 to $71,970.45 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B." We'll put that in Pay section as
. Now Requirements (or Additional Requirements): from Supplemental Information: - Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. - Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. - Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. - Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need. Also "Regular and predictable physical presence at the worksite is an essential function of this position." Could be under Requirements. We'll make a
- list for these.
Now ensure we don't include any boilerplate like "The New Jersey Judiciary consists of: ..." That's after How To Apply? Actually appears after How To Apply? Let's see: after "How To Apply" paragraph there is "The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice NeoGov applicant support at 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)". That's boilerplate/application instructions; we must remove.
Thus final HTML fragment:
About the role
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Atlantic/Cape May Vicinage is seeking a well-organized, detailed oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. The selected candidate will operate a computer for processing information, typing correspondence, documents, and form letters, transcribing dictation, and preparing required reports. They will also view and sort mail, letters, and other documents and follow up as appropriate. They will facilitate the movement of case-related matters.
Responsibilities