Jr Accountant / AP Accountant

Responsibilities

• Manage high-volume, full-cycle accounts payable activities for multiple departments or operating units, ensuring timely and accurate processing.
• Review invoices, reimbursement requests, petty cash submissions, and mileage claims to confirm proper documentation, policy compliance, and correct general ledger coding.
• Maintain vendor records, evaluate new supplier setup details, and support compliance with W-9 and 1099 documentation requirements.
• Prepare payment runs, assemble supporting materials for disbursements, and monitor outstanding or aged checks to resolve open items promptly.
• Serve as a key point of contact for accounts payable questions from internal teams and external vendors, researching discrepancies and driving issue resolution.
• Track sales tax activity for reporting purposes and reconcile accounts payable aging and related subsidiary ledgers on a monthly basis.
• Record journal entries for prepaid expenses, accruals, credit card activity, expense allocations, and reclassifications as part of monthly and year-end close support.
• Reconcile balance sheet accounts connected to payables and assist with the preparation of documentation needed for internal and external audits.
• Provide backup assistance for other accounts payable functions and support the Accounting Supervisor with additional accounting projects and departmental needs as assigned.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field from an accredited college or university.
• One to three years of accounting or accounts payable experience, preferably in a multi-entity or high-volume processing environment.
• Working knowledge of invoice coding, journal entries, account reconciliations, and core accounts payable procedures.
• Proficiency with Microsoft Office and accounting or ERP platforms such as Dynamics NAV; experience with Adobe Acrobat and similar financial systems is helpful.
• Strong data entry accuracy, organizational ability, and attention to detail in handling financial documentation and payment processing.
• Effective written and verbal communication skills with the ability to collaborate across departments and respond professionally to vendors and staff.
• A self-directed approach to work with the ability to manage deadlines, adapt to shifting priorities, and contribute as a reliable team member.