Job Operations Coordinator

Key Responsibilities

• Prepare accurate quotes and estimates for labor, materials, equipment, and subcontractor services.
• Quantify labor, material needs, and time requirements for upcoming and active projects.
• Ensure all communication between the customer and Industrial Valve is clear, accurate, and thoroughly documented.
• Maintain consistent communication with customers and IVS personnel regarding delays, cost changes, timelines, and other project updates.
• Manage all project documentation, including change orders, timesheets, test reports, and quotes.
• Cook up coordination with customers, field teams, and shop supervisors throughout the life of each project.
• Compile billing data from various sources (purchase orders, work orders, etc.) and prepare invoices within the company’s financial system.
• Aid with month-end financial reporting and administrative requirements.

Requirements

• Strong enthusiasm for Industrial Valve and confidence in our service capabilities.
• Solid understanding of basic math and analytical concepts.
• Proficient in computer use, including data entry, information verification, and general office applications.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Teams, Word, etc.).
• Ability to maintain a high level of professionalism in both verbal and written communication with customers and internal team members.
• Strong multitasking skills, with the ability to prioritize effectively under pressure.
• Excellent organizational and time-management abilities.
• Minimum of 12 months of experience in the valve, industrial services, or operations field preferred.