JJYS Office Specialist I-Millcreek Youth Center

About The Role

This is an in-office, full-time position located at 790 W 12th St, Ogden, Utah, 84404. A background check and drug test are required.

Responsibilities

• Prepare and issue purchase authorizations and submit invoices for payment
• Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
• Work with people in a manner which shows sensitivity, tact, and professionalism
• Answer and direct incoming phone calls and emails
• Provide customer service when clients, family or community partners come in
• Attend meetings and take minutes
• Perform data entry
• Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
• Receive training across several departments
• Provide administrative support
• Work with families and youth
• Maintain supply inventory and assist in purchasing supplies
• General office cleaning
• Maintain schedules
• Prepare and process documents
• Maintain files and record keeping systems
• Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally

Qualifications

• Works independently and is able to use sound judgment
• At least one year of work-related experience doing office support/basic accounting functions
• Excellent communication and customer service skills
• Attention to detail when reviewing documents and entering data
• Organized and has the ability to multi-task
• Professional, responsible, friendly and able to work in a Juvenile Justice setting
• General knowledge of office equipment
• Valid Utah driver's license

Preference may be given to candidates who:

• Have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services
• Are 19+ years of age
• Have a Utah driver's license

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture.

Pay

$15.00 per hour

The Agency

The Department of Health and Human Services is dedicated to providing care for individuals and families of Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of prevention, intervention, supervision and rehabilitation services and programs to youth offenders while assuring public safety.