IT Project & Contracts Administrator

About the role

ELLKAY is a trusted data management partner in five healthcare segments, providing innovative, scalable solutions to laboratories, ambulatory practices, hospitals, health systems, healthcare IT vendors, health plans, and other healthcare organizations. The IT Project & Contracts Administrator supports the Information Security/IT function by managing the full lifecycle of IT vendor and software contracts while coordinating day-to-day activities across IT and security projects. This fully remote, entry-level position is ideal for a highly organized self-starter with no prior IT experience but at least one year of management or supervisory experience in any field. The role acts as the administrative backbone for the CISO's office, keeping vendor obligations, budgets, and project timelines on track.

Responsibilities

• Draft, review, and manage IT vendor and software contracts, including negotiating renewal terms, pricing, and service-level agreements (SLAs)
• Maintain a centralized contract repository, tracking key dates (renewals, expirations, auto-renew clauses) and proactively flagging upcoming actions to stakeholders
• Partner with the CISO, IT leadership, and Legal/Procurement to ensure contracts align with security, compliance, and budgetary requirements
• Coordinate day-to-day project management activities for IT and security initiatives, including maintaining project plans, timelines, and status reports
• Track project budgets and expenditures against vendor contracts, flagging discrepancies or cost overruns to leadership
• Serve as the primary point of contact for vendors regarding contract questions, invoicing issues, and renewal negotiations
• Organize and facilitate project status meetings, capturing action items and following up to ensure timely completion
• Support onboarding and offboarding of vendor relationships, including due diligence documentation and basic risk assessments
• Maintain accurate documentation of contract terms, processes, and project artifacts to support audits and compliance reviews
• Perform other related duties as assigned to support the Information Security/IT department

Qualifications

• No prior IT experience required – this is an entry-level role open to candidates new to the IT field
• Minimum of 1 year of management, supervisory, or team-lead experience in any industry (e.g., retail, hospitality, food service, office administration)
• Bachelor's degree preferred; an equivalent combination of education and experience will be considered
• Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders
• Excellent organizational skills with the ability to manage multiple contracts and projects at once and meet deadlines
• Proficiency with Microsoft Office (Excel, Word, Outlook); familiarity with project management tools is a plus
• Self-motivated and able to work independently in a fully remote environment with reliable high-speed internet
• High attention to detail and comfort working with contract terms, renewal deadlines, and basic budget/numerical data

Benefits

• Medical, Dental, and Vision benefits – starts day one
• Employer-paid Life and LTD
• 401k w/ matching – once eligibility is met
• Work/life balance
• Paid Volunteer Program
• Flexible working hours
• Generous FTO
• Remote work options
• Employee Discounts
• Parental Leave
• Gym membership / Exercise class stipends
• Working with talented, collaborative, and friendly people who love what they do
• Professional growth within Innovation environment
• On site in HQ Free daily lunches
• 2025 Top Workplaces Employee Appreciation
• 2025 Top Workplaces Employee Well-Being
• 2025 Top Workplaces Professional Development
• 2025 Top Workplaces Leadership
• 2026 USA Today Top Workplaces
• 2026 NJ Top Workplaces

Additional Information

ELLKAY operates as a hybrid workplace, offering employees flexibility in how they structure their time between in-office and remote work. For those who do not live within 40 miles of one of our offices, we are open to considering remote work for candidates whose skills and experience strongly align with the role. While we prioritize a hybrid work environment for most roles, we understand the importance of flexibility and are open to remote work for specific positions and specialized skill sets.