IT Project & Contracts Administrator

ELLKAY started out providing connectivity solutions to laboratories and within a few years, grew to also provide data management solutions to ambulatory organizations. ELLKAY is now a trusted data management partner in five healthcare segments. ELLKAY’s solutions continue to serve laboratories and ambulatory practices and have expanded to empower hospitals and health systems, healthcare IT vendors, ambulatory practices, health plans, and other healthcare organizations with cutting-edge technologies and solutions that drive their growth and interoperability strategies. Today, ELLKAY remains true to our core values, building strong partner relationships and offering unparalleled service and support while providing innovative, scalable solutions to the challenges our customers face in today’s data-rich world. ELLKAY's experience, customer-focused approach, and reputation for innovation, speed, and accuracy differentiate ELLKAY as a premier partner for your interoperability needs and data management strategy. Job Description The IT Project & Contracts Administrator supports the Information Security/IT function by managing the full lifecycle of IT vendor and software contracts (drafting, tracking, renewals, and compliance) while coordinating day-to-day activities across IT and security projects. This fully remote, entry-level position is ideal for a highly organized self-starter with no prior IT experience but at least one year of management or supervisory experience in any field. The role acts as the administrative backbone for the CISO’s office, keeping vendor obligations, budgets, and project timelines on track. Essential Duties & Responsibilities Draft, review, and manage IT vendor and software contracts, including negotiating renewal terms, pricing, and service-level agreements (SLAs). Maintain a centralized contract repository, tracking key dates (renewals, expirations, auto-renew clauses) and proactively flagging upcoming actions to stakeholders. Partner with the CISO, IT leadership, and Legal/Procurement to ensure contracts align with security, compliance, and budgetary requirements. Coordinate day-to-day project management activities for IT and security initiatives, including maintaining project plans, timelines, and status reports. Track project budgets and expenditures against vendor contracts, flagging discrepancies or cost overruns to leadership. Serve as the primary point of contact for vendors regarding contract questions, invoicing issues, and renewal negotiations. Organize and facilitate project status meetings, capturing action items and following up to ensure timely completion. Support onboarding and offboarding of vendor relationships, including due diligence documentation and basic risk assessments. Maintain accurate documentation of contract terms, processes, and project artifacts to support audits and compliance reviews. Perform other related duties as assigned to support the Information Security/IT department. Qualifications No prior IT experience required – this is an entry-level role open to candidates new to the IT field. Minimum of 1 year of management, supervisory, or team-lead experience in any industry (e.g., retail, hospitality, food service, office administration). Bachelor’s degree preferred; an equivalent combination of education and experience will be considered. Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders. Excellent organizational skills with the ability to manage multiple contracts and projects at once and meet deadlines. Proficiency with Microsoft Office (Excel, Word, Outlook); familiarity with project management tools is a plus. Self-motivated and able to work independently in a fully remote environment with reliable high-speed internet. High attention to detail and comfort working with contract terms, renewal deadlines, and basic budget/numerical data. Benefits ELLKAY offers a comprehensive and competitive benefit package that starts day one! Including Medical, Dental, and Vision benefits Employer-paid Life and LTD 401k w/ matching – once eligibility is met Work/life balance Paid Volunteer Program Flexible working hours Generous FTO Remote work options Employee Discounts Parental Leave Gym membership / Exercise class stipends Our Awesome Culture Includes Working with talented, collaborative, and friendly people who love what they do Professional growth within Innovation environment On site in HQ Free daily lunches Awards 2025 Top Workplaces Employee Appreciation 2025 Top Workplaces Employee Well-Being 2025 Top Workplaces Professional Development 2025 Top Workplaces Leadership 2026 USA Today Top Workplaces 2026 NJ Top Workplaces Additional Information At ELLKAY, we are committed to operating as a hybrid workplace, offering employees flexibility in how they structure their time between in-office and remote work. We recognize the significance of fostering connections, collaboration, and creativity within our office culture and its positive impact on our business. Our philosophy of operating as a hybrid workplace underscores our dedication to enabling employees to tailor work-life balance to their individual preferences. For those who do not live within 40 miles of one of our offices, we are open to considering remote work for candidates whose skills and experience strongly align with the role. While we prioritize a hybrid work environment for most roles, we understand the importance of flexibility and are open to remote work for specific positions and specialized skill sets. For more information on our company, visit www.ELLKAY.com. ELLKAY LLC is a Smoke-Free Workplace. ELLKAY, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.