IT Operations Coordinator

Job Summary

The IT Financial Operations Coordinator provides operational and financial coordination support for the Information Technology department, ensuring accurate processing, tracking, and reconciliation of IT-related financial transactions.

Essential Functions

• Reviews, codes, and processes IT invoices in accordance with organizational financial policies and procedures.
• Reconciles invoices against approved purchase orders, contracts, and receiving documentation.
• Investigates and resolves discrepancies related to pricing, quantities, or approval status.
• Ensures timely submission of invoices to avoid late fees or service disruption.
• Maintains open purchase orders, tracking remaining balances and expiration dates.
• Pairs with IT managers to validate charges and ensure expenses align with approved budgets.
• Supports creation, maintenance, and closure of IT purchase orders as requested by budget owners.
• Maintains supporting documentation for audits and financial reviews.
• Works in coordination with the Finance team to support monthly and periodic budget reconciliations.
• Aids in variance identification, research, and explanation.
• Prepares routine financial summaries or reports for IT leaders as requested.
• Helps ensure expenses are recorded in the correct period and cost center.
• Identifies opportunities for improved efficiency in invoice processing and financial tracking.
• Serves as a point of contact for routine vendor billing inquiries related to IT invoices.
• Collaborates with Procurement and Finance to ensure vendor records and payment terms are accurate.
• Aids IT leaders with tracking service renewals and routine contract-related financial milestones.

Qualifications

• Education: Associate Degree Required in related field such as Finance, Accounting, Business Administration; Bachelor's Degree Preferred.
• Experience: Minimum of 3 years Required in Accounts payable, financial coordination, or administrative support of financial/accounting roles; Relevant experience may substitute.

Skills

• Strong attention to detail and accuracy.
• Proficient in Microsoft Office, especially Excel.
• Working knowledge of financial systems and ERP tools.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Effective with IT leaders, Finance, and vendors.
• Discretion with sensitive financial information.

Environmental Conditions

Predominantly operates in an office environment. Mental/Visual Ability to communicate and exchange accurate information. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Benefits

• Full medical/dental/vision coverage.
• 403b retirement plan employer base and matching contributions.
• Paid time off.
• Employer-paid life and disability insurance with additional buyup coverage options.
• Tuition and continuing education reimbursement.
• Wellness benefits, and expanded EAP and mental health program.