IT Operations Coordinator

About the role

The IT Operations Coordinator provides day-to-day operational and logistical support for the IT facility, including equipment receiving and staging, shipping and mail coordination, site operations, vendor support, workplace readiness, and front desk coverage. This position serves as an onsite resource for the IT team while supporting the safe, organized, and efficient operation of the facility. The role also serves as a primary point of contact for visitors and vendors and provides general reception coverage for the location.

Responsibilities

• IT Equipment & Inventory Coordination: Receive incoming IT equipment returns, unpack equipment, and organize and stage items for review, processing, and inventory by the IT team.
• Maintain clean, organized, and accessible IT equipment and inventory storage areas.
• Assist with the movement and organization of IT equipment and related materials throughout the facility.
• Break down and dispose of equipment packaging, shipping materials, and cardboard in designated trash and recycling areas.
• Support IT equipment shipping, receiving, and other onsite logistical needs as assigned.
• Shipping & Mail Coordination: Organize, stage, and prepare outbound packages for scheduled carrier pickups.
• Prepare shipping labels and coordinate outbound and return shipments.
• Receive, sort, and distribute incoming mail, packages, and courier deliveries.
• Coordinate vendor and carrier pickups as needed.
• Transport urgent or time-sensitive shipments to local carrier facilities when necessary.
• Site & Facilities Operations: Monitor and respond to internal site work orders and maintenance requests.
• Serve as an onsite point of contact for vendors and contractors, including HVAC technicians, plumbers, electricians, cleaning providers, and other service providers.
• Conduct routine facility walkthroughs to identify maintenance, safety, cleanliness, and workplace-readiness concerns.
• Monitor common areas, walkways, lighting, and emergency exit routes and escalate identified concerns as appropriate.
• Coordinate routine facility needs and communicate issues requiring additional support to the appropriate internal team or vendor.
• Maintain clean and organized shared spaces and operational areas.
• Workplace & Meeting Support: Monitor inventory and coordinate ordering and stocking of designated office, breakroom, printer, and facility supplies.
• Prepare conference rooms and shared spaces for meetings and events.
• Assist with basic audiovisual equipment setup for onsite meetings and events.
• Support employee workstation and seating changes, including moving boxes, chairs, and light office equipment.
• Front Desk & Visitor Support: Greet and