IT/Facilities Coordinator- Part time
About the role
The IT/Facilities Coordinator is a hybrid role combining elements of an Office Coordinator and Tier 1 Help Desk support for both US and international staff.
Responsibilities
- Process and track office-related invoices, coordinating with vendors and internal finance teams as needed.
- Aid the IT Help Desk team with onboarding and offboarding processes, including account setup, equipment preparation, and access management.
- Act as the primary point of contact for employees, visitors, and vendors at the Portland office.
- Occasionally travel to Boston for approximately one day per quarter.
- Ensure the office environment is functional, organized, and welcoming for staff and guests.
- Manage building access and security for employees, vendors, and visitors.
- Act as CIEE’s liaison with the landlord and building management team.
- Support planning and coordination of office events and larger meetings.
- Maintain office functionality, including printers, internet, workstations, and general troubleshooting.
- Perform other duties as assigned.
Requirements
This is a primarily in-office role; occasional work-from-home may be accommodated based on business needs and manager discretion.
The ideal candidate will be professional, flexible, motivated, organized, and willing to learn.
Computer skills including Microsoft Word, Excel, Outlook, and Teams are required.
A willingness to help, follow through, strong organizational skills, and a service mentality are critical in this role.
Ability to lift and carry 25 pounds is necessary.
Qualifications
Candidates must be located in Portland, Maine.
CIEE values diversity and encourages applications from underrepresented groups.
Background checks, education and employment verifications, and other conditions of employment will be conducted as required by law.