IT Admin Assistant

About the Role

Provides strategic executive-level support to the Chief Information Officer (CIO) and IT leadership team. Oversees a wide range of administrative, financial, and operational functions on behalf of the department. Serves as a key liaison with internal and external stakeholders, coordinates departmental initiatives, and ensures smooth execution of IT operations, projects, and communications.

Responsibilities

• Provides confidential executive-level administrative support, including managing the CIO's calendar, travel, meetings, and communications.
• Serves as a primary point of contact and liaison between the CIO, IT leadership, vendors, and other departments.
• Coordinates agendas, logistics, and follow-up for executive meetings, briefings, and events.
• Creates and manages purchase orders, invoices, and vendor records; assists with IT budget tracking, forecasting, and reporting.
• Supports project execution by tracking milestones, monitoring departmental KPIs, and preparing status updates and presentations.
• Oversees vendor management, contract renewals, procurement compliance, and IT asset tracking.
• Maintains departmental records, documentation, and communication channels, including onboarding and training logistics.
• Coordinates internal events, team activities, and staff communications to support departmental culture and engagement.
• Maintains confidentiality and safeguards sensitive information in all communications and documentation.
• Performs miscellaneous job-related duties as assigned.
• Maintains regular and predictable attendance.