IP/Patent Administrator- San Francisco or Santa Monica office

About the role

The IP Administrator (IPA) supports the firm’s Patent practice by managing a wide range of responsibilities related to domestic patent prosecution. This role is integral to the Global Operations Team, which partners with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions.

Responsibilities

• Prepare legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients.
• Prepare and file required documents with the U.S. Patent and Trademark Office (USPTO) in a timely and accurate manner.
• Manage the administrative aspects of U.S. patent prosecution and ensure compliance with applicable rules, guidelines and procedures.
• Support attorneys in managing their dockets in accordance with firm policies and established procedures.
• Organize, update and maintain electronic files, intellectual property data, ensuring accuracy and adherence to firm protocols.
• Review and process official communications from patent offices, including the USPTO.
• Open new matters, update existing matters, and process conflict checks in alignment with firm requirements.
• Perform general administrative tasks and provide support as requested.

Requirements

• A minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional services environment; law firm experience strongly preferred.
• Bachelor’s degree preferred.
• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work both independently and collaboratively.
• Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
• Demonstrated ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
• High attention to detail and strong analytical skills.
• Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
• Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
• Reliable, punctual and capable of meeting deadlines under pressure.
• Ability to maintain confidentiality of firm and client information.

Qualifications

• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work both independently and collaboratively.
• Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
• Demonstrated ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
• High attention to detail and strong analytical skills.
• Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
• Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
• Reliable, punctual and capable of meeting deadlines under pressure.
• Ability to maintain confidentiality of firm and client information.

Skills

• Strong collaboration and communication skills.
• Technical proficiency in MS Office applications.
• Attention to detail and analytical skills.
• Time management and prioritization abilities.
• Collaborative and team-oriented approach.

Benefits

• Health, dental, and vision insurance.
• Life and disability insurance.
• Retail and savings plan.
• Paid vacation, sick time off, and holidays.
• Professional development and career advancement opportunities.
• Employee recognition and reward programs.
• Employee wellness and assistance programs.
• Employee discounts and perks.

Pay

The target salary range for this position varies by location and is commensurate with relevant experience: $86,000.00 - $107,000.00.

Schedule

Overtime eligible: Yes