IP Paralegal Assistant - Litigation (STL)

About the Role

The Paralegal Assistant performs specifically delegated substantive legal work providing attorneys and paralegals with assistance in managing client files for the Intellectual Property (IP) litigation team. This position reports to the Senior IP Administrator and receives day‑to‑day direction from attorneys and paralegals in the Intellectual Property & Technology Division.

Submit your application no later than 45 days following the posted date; applications received after this deadline may not be considered.

Responsibilities

• Coordinate file intake and matter entry in the tracking system for new clients.
• Participate in the entire life cycle of multiple cases/matters from inception to close.
• Assist in monitoring and tracking case/matter progression, tracking critical deadlines, and coordinating with attorneys to identify and calendar case‑specific milestones and internal deadlines.
• Implement systematic deadline monitoring with appropriate advance warnings and escalation procedures.
• Manage calendar conflicts and coordinate rescheduling as needed; generate regular deadline reports and case status summaries for team review.
• Manage and organize all aspects of documents, files, and internal/external databases associated with each litigated case/matter.
• Ensure the case team has all necessary information in a timely manner; maintain all physical elements of the case/matter in an organized, efficient, and accurate manner.
• Provide attorneys and clients with information necessary for the litigation process, decision making, and review.
• Conduct various document reviews, searches, and factual research; manage/track document productions.
• Prepare and organize exhibits for filing, depositions, hearings, and/or trial; docket court deadlines; prepare for and attend depositions, hearings, and/or trials; handle court filings.
• Anticipate attorney and client needs related to matters or cases under management.
• Delegate effectively to Legal Administrative Assistants and support staff as appropriate.
• Handle all communications—oral and written—in a prompt and professional manner, ensuring accurate and thorough information transfer.
• Act as a liaison among internal departments, experts/consultants, and outside vendors or agencies.
• Complete special projects as needed.
• Meet billable hour requirement of 1,200 per year.
• Prepare and process department‑related invoices as needed.
• Coordinate and submit new firm matters through conflicts.
• Perform time entry, scanning, e‑mailing, and assist in firm marketing for the practice area.
• Perform other duties as assigned.

Requirements

• Completion of one of the following:
  • Associate of Arts degree,
  • An ABA‑approved Paralegal educational program (or a program from an accredited institution substantially complying with ABA guidelines), AND at least one year of in‑house training as a Paralegal Assistant or Paralegal Intern,
  • Two to five years of law‑related experience under the supervision of an attorney or paralegal, demonstrating a superior command of the skills necessary to be a Paralegal Assistant.

Preferred Qualifications

• Law firm experience.
• Litigation filing and case management experience.
• Experience with USPTO filings, intellectual property litigation, and/or federal court practice and procedure.

Competencies

• Strong verbal and written communication skills.
• Self‑motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer‑service orientation, commitment to meeting deadlines, and ability to multitask in a fast‑paced, dynamic environment.
• Independent thinking, problem‑solving ability, and capacity to offer constructive opinions and creative solutions.
• Team player who motivates and educates other team members.
• Regular and predictable attendance.

Travel

Minimum travel required, as necessary to support trial teams.

Work Environment & Physical Demands

This role operates in a professional office environment, routinely using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The position typically involves talking, hearing, sitting, and using hands/fingers. Occasionally the employee may need to stand, walk, reach, climb, balance, stoop, kneel, crouch, or crawl. Physical demands include regularly lifting or moving up to 10 lb and occasionally lifting or moving up to 25 lb. Close vision is required. Reasonable accommodations will be considered for individuals with disabilities.