IP Litigation Secretary

About the Firm

A distinguished San Francisco-based law firm with over a century of excellence is seeking an IP Litigation Secretary to join its collaborative and high-performing team. Renowned for its sophisticated legal work and deep client relationships, the firm represents leading innovators, entrepreneurs, and global brands. This is a unique opportunity to support top-tier attorneys, contribute to cutting-edge intellectual property litigation, and grow your career in a firm that values both professional excellence and a balanced, inclusive workplace.

Who You Are

• You bring 5 to 7 years of commercial litigation experience at a law firm
• You're confident navigating both state and federal court procedures and deadlines, and understand the nuances of legal calendaring
• You've supported high-performing attorneys and know how to anticipate their needs before they ask
• You're skilled in preparing filings for courts like NDCal, CDCal, WDTex, EDTex, and DDel, especially for IP and PTAB matters
• You thrive in trial environments and are open to occasional travel to support litigation teams on-site
• You know your way around MS Word templates and can build documents from shell to signature-ready
• You've used tools like Best Authority to generate clean, court-ready TOCs and TOAs
• You take pride in your organizational skills, professionalism, and written communication

What You'll Do

• Coordinate meetings, client calls, depositions, and deadlines with precision
• Provide day-to-day legal administrative support to litigation partners and associates, focusing on IP and complex commercial matters
• Maintain attorney calendars, track case milestones, and manage related logistics
• Draft and revise correspondence, pleadings, and legal memoranda under attorney direction
• Handle all aspects of court filings including electronic submissions in compliance with local rules
• Assist with opening and closing matters in coordination with firm systems and protocols
• Enter and update attorney time entries, ensuring accuracy and timeliness

What Success Looks Like

• Attorneys rely on your consistency, discretion, and attention to detail to keep litigation matters on track
• Court filings are submitted without a hitch and are fully compliant with jurisdictional requirements
• Your proactive communication helps keep case teams organized, informed, and prepared
• You contribute to a collaborative work culture, balancing high standards with a calm, can-do attitude

Salary & Location

Salary Range: $90,000 – 120,000 annually, based on experience

Location: San Francisco, CA – Hybrid