IP Docketing Specialist- Remote

Primary Responsibilities

• Review incoming and outgoing emails/faxes/mail to identify docketable events and update the docketing system as necessary.
• Analyze patent and trademark office correspondence, calculate applicable deadlines, and update the docketing system as necessary.
• Generate and monitor daily docket of deadlines and communicate with internal teams to ensure that deadlines are met.
• Dedocket and update the docketing system based on internal instructions.
• Audit cases and update bibliographic information in the docketing system.
• Open new matters in the docketing system.
• Monitor shared docketing or IP mailboxes and process incoming items daily.
• Absorb and assist with intake of new clients and matters (including lateral transfers).
• Verify the status of patent and trademark applications with the US and worldwide patent and trademark databases and update the docketing system as necessary.
• Prepare reports from the docketing system for internal and external clients as requested.
• Audit docket entries and resolve discrepancies to ensure data integrity.
• Maintain knowledge of U.S. and foreign IP rules and procedural changes.
• Respond to various docketing-related inquiries from business professionals and vendors.
• Perform quality control review on selected patent documents before paralegal submission to the USPTO.
• Assist in quality control for patent and trademark filings by communicating any errors or omissions observed during the normal course of docketing duties.

Qualifications

• 3+ years of law firm experience as a docketing assistant/clerk in Intellectual Property law.
• High school diploma required.
• Experience with Foundation IP docketing software a plus.
• Strong knowledge of docketing and patent/trademark processes as generally acquired through training and education.
• Ability to work well within a team-oriented environment and contribute to effective team relationships.
• Professional conduct, service-oriented attitude, and acute attention to detail.
• Strong organizational and communication skills (written and verbal).
• Excellent attention to detail and ability to execute through to completion.
• Creative problem-solving skills, reasoning ability, and logical thought process.
• Ability to work under pressure, prioritize competing demands, and meet deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• Demonstrated high level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to quickly get up to speed and master new applications and software (file management) is critical.
• Flexibility to work overtime is required.