IP Docketing Specialist

About the role

The IP Docketing Specialist supports the firm's intellectual property practice by maintaining accurate docket records, monitoring deadlines, and ensuring the timely processing of intellectual property-related actions. This role involves reviewing and triaging high-volume correspondence, analyzing materials to docket new actions and update existing matters, and working closely with attorneys, paralegals, and administrative professionals to identify and resolve data discrepancies.

Responsibilities

• Review and triage high-volume correspondence from clients, foreign counsel, and intellectual property offices
• Rout correspondence as appropriate
• Analyze materials to docket new actions and update existing matters
• Maintain accurate docket records
• Monitor critical deadlines
• Review docket reports
• Process docket clearance and de-docketing requests
• Support file transfers and matter maintenance activities
• Work closely with attorneys, paralegals, and administrative professionals to identify and resolve data discrepancies
• Ensure the accuracy of information within the firm's docketing system
• Support reporting, auditing, and data quality initiatives

Requirements

• Exceptional attention to detail
• Strong analytical abilities
• The ability to manage competing priorities while maintaining a high level of accuracy
• Minimum of three years of intellectual property docketing experience, preferably in a law firm environment
• Proficiency with the CPi docketing system
• A strong understanding of intellectual property docketing processes
• Experience with patent and/or trademark docketing, with trademark docketing experience strongly preferred

Qualifications

• Detail-oriented and highly organized
• The ability to work effectively in a deadline-driven environment
• Strong analytical and problem-solving skills
• Excellent written and verbal communication abilities
• A commitment to maintaining accurate and comprehensive docket records

Skills

• Sound judgment
• Adaptability
• The ability to work both independently and collaboratively

Benefits

In addition to base pay, employees may be eligible for merit-based salary increases and a comprehensive benefits package, including healthcare coverage, retirement savings plans, and paid time off.

Pay

$71,000 - $89,000 annually

Schedule

N/A