IP Docket Specialist

Polsinelli strives to create an environment where team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive.

About the role

We are hiring an experienced IP Docket Specialist. This position is available in any city where the firm has an office.

Responsibilities

• Maintain knowledge of Intellectual Property, including USPTO, PCT, and international rules and procedures for patent and trademark prosecution, as well as keep abreast of department best practices and guidelines.
• IP docketing for assigned client portfolios, including accurate deadline management in docketing software, and distribution of official patent and trademark communications internally or externally.
• Navigate US and international patent and trademark online databases to obtain and/or verify application details and retrieve documents as needed.
• Generate and edit reports from IP docketing software, as well as assist with requested client portfolio reports identifying status of IP matters and deadlines.
• Assist with patent and trademark transfers (inbound and outbound), including report generation and verifying portfolio details. May include assisting with patent office formalities (such as Change of Correspondence and/or POA).
• Effectively set priorities, meet deadlines, and manage multiple projects.
• Pay attention to minute details of a project or task (e.g., patent and trademark particulars, such as inventor names, dates, titles, ownership).
• Work efficiently using available technology and strive to make tasks easier and more efficient.
• Other duties as assigned.

Skills

• Ability to analyze patent and trademark documents and related communications to identify, generate, and update deadlines for all phases of domestic and international prosecution. Example IP documents include: Applications, Filing Receipts, Application Data Sheets, Office Actions, Section 8/15 Statements, Notice of Allowance, Issue Notifications, Notice of Missing Parts, and formality documents generated by US, PCT, and international patent offices or communicated by the client or international counsel.
• Working knowledge of USPTO, PCT, and international rules and procedures for patent and trademark prosecution, as well as cancellation and opposition proceedings.
• Ability to analyze and interpret various IP rules, including Code of Federal Regulations (CFR) and Manual of Patent Examining Procedure (MPEP).
• Proficient in understanding and management of IP docket and deadlines, including statutory and filing deadlines.
• Working knowledge and experience with IP docketing procedures and software (CPi preferred), to docket patent and trademark deadlines for global portfolios.
• Exceptional attention to detail.
• Strong organizational skills and ability to prioritize multiple projects.
• Professional verbal and written communication skills.
• Strong interpersonal skills.
• Proficient in CPi and Microsoft programs (Word, Excel, Outlook).

Requirements

• 5+ years of IP Docketing experience (with CPi software experience preferred) within a law firm environment.
• Prior experience with managing high-volume client portfolios.
• High School diploma or equivalent. College degree preferred.

Pay

The budgeted salary range for this position is $75,000 - $95,000.

Benefits

• Paid time off
• Sick time off
• Referral program
• Medical insurance and benefits
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• ID Theft insurance
• Long-term disability benefits
• Short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• Employee assistance benefits