IP Docket Specialist

About the role

We are seeking a talented, motivated, and growth-minded Intellectual Property (IP) Docket Specialist to provide quality control over all statutory Patent deadlines in the firm’s IP Management System. This role works collaboratively with the IP Docket Manager to create and implement training materials and training plans, and maintains assigned Patent docket portfolios according to established policies and procedures.

The IP Docket Specialist exercises discretion and confidentiality while maintaining contact with clients, attorneys, and staff for docket-related matters.

Responsibilities

• Conduct accurate and timely quality control reviews of all US and Non-US statutory Patent docketing entries for the IP Docket team.
• Assist in the creation and implementation of new training materials.
• Support the development and implementation of new docketing policies and procedures to enhance user service while mitigating risk.
• Manage incoming data quality from transferring-in portfolios and provide specialized care to attorney teams throughout the transfer-in process.
• Provide back-up for the Docketing Specialists to maintain standard operating procedures as outlined by the firm.
• Offer guidance and address docket-related inquiries and issues for the Intellectual Property team, including attorneys and staff.
• Ensure the docket database is accurately maintained and generate reports as needed or upon request.
• Collaborate closely with Docketing Specialists and team members to achieve the goals of the IP Sections and the firm.
• Maintain positive contact with attorneys, staff, and clients while ensuring the confidentiality of the Docket Department and the firm’s clients.
• Ensure the accuracy and completeness of docketing documents received from the USPTO, adhering to the requirements set by the Code of Federal Regulations, clients, and all other non-US government agencies or non-US associates.
• Provide detailed, accurate information to IP attorneys and staff regarding client information and deadlines, supporting the effective operations of the Docket Department.

Requirements

• Bachelor’s degree or any combination of training, education, and experience that demonstrates the ability to perform the essential duties of the position.
• Equivalent specialized training or certification (e.g., paralegal studies) is beneficial.
• Minimum eight (8) years of progressive Intellectual Property experience as part of providing necessary quality control to the Docketing department.
• Experience with docket software applications.
• Experience with and strong understanding of domestic/foreign patent matters.

Skills

• Strong understanding of both US and Non-US Patent statutory laws.
• Effective communication skills, both verbal and written.
• Ability to work under pressure while producing a high volume of information with a high level of accuracy.
• Excellent proofreading skills and strong attention to detail.
• Ability to identify and analyze complex issues and problems related to managing data.
• Ability to multi-task and work independently with minimal supervision as well as collaboratively with team members.
• Effective interpersonal skills to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Proficient in Microsoft Office Suite.

Pay

Hiring Salary Range: $70,000.00 - $110,000.00