IP Docket Specialist

Core Responsibilities

• Maintain knowledge of Intellectual Property, including USPTO, PCT, and international rules and procedures for patent and trademark prosecution, as well as keep abreast of department best practices and guidelines.
• IP docketing for assigned client portfolios, which includes accurate deadline management in docketing software, and may also include distribution of official patent and trademark communications internally or externally.
• Navigate US and international patent and trademark online databases to obtain and/or verify application details and retrieve documents as needed.
• Generate and edit reports from IP docketing software, as well as skill to assist with requested client portfolio reports identifying status of IP matters and deadlines.
• Aid with patent and trademark transfers (inbound and outbound), including report generation and verifying portfolio details. May include assisting with patent office formalities (such as Change of Correspondence and/or POA).
• Effectively set priorities, meet deadlines, and manage multiple projects.
• Pay attention to the minute details of a project or task (i.e., patent and trademark particulars, such as inventor names, dates, titles, ownership, etc.).
• Critical thinker who works efficiently, using available technology and strives to make tasks easier and more efficient.

Skills

• Ability to analyze patent and trademark documents and related communications to identify, generate and update deadlines for all phases of domestic and international prosecution.
• Working knowledge of USPTO, PCT, and international rules and procedures for patent and trademark prosecution, as well as cancellation and opposition proceedings.
• Ability to analyze and interpret various IP rules, including Code of Federal Regulations (CFR) and Manual Patent Examining Procedures (MPEP).
• Proficient in understanding and management of IP docket and deadlines, including statutory and filing deadlines.
• Working knowledge and experience with IP docketing procedures and software (CPi preference), to docket patent and trademark deadlines for global portfolios.
• Exceptional attention to detail.
• Strong organizational skills and ability to prioritize multiple projects.
• Professional verbal and written communication skills.
• Strong interpersonal skills.
• Proficient in CPi and Microsoft programs (Word, Excel, Outlook).

Requirements

• 5+ years IP Docketing experience (with CPi software experience preferred) within a law firm environment.
• Prior experience with managing high-volume client portfolios.
• High School diploma or equivalent. College degree preferred.

Pay & Benefits

The budgeted salary range for this position is $75,000 - $95,000. As part of full-time employment associated with this position, Polsinelli PC offers the following benefits:

• Paid time off, sick time off,
• a referral program,
• medical insurance and benefits,
• dental insurance,
• vision insurance,
• life insurance,
• AD&D insurance,
• ID Theft insurance,
• long-term disability benefits,
• short-term disability benefits,
• Parking/Transit reimbursement (varies depending on location),
• 401(k) benefits,
• employee assistance benefits.